Job Abstract

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Coordinator, GUMC Special Events - Office of Advancement - Georgetown University

Job Overview

The Coordinator of GUMC Special Events supports the GUMC Special Events team in all activities related to major fundraising and cultivation events. They are primarily responsible for implementing all support aspects of the Lombardi Gala, Lombardi Women, The Men’s Event, and GUMC Events Portfolio – including but not limited to:

• Manage committee documentation and correspondence; attend all meetings as appropriate; and develop materials for committees
• Interact with committee members (tracking membership, meeting, and event attendance)
• Manage event reservation process for sponsors and individual attendees
• Administer vendor contracts, invoices and payments; and handle tax forms
• Record gifts and create gift reports; create financial spreadsheets; and reconcile internal event budgets
• Initiate and manage acknowledgment letters for fundraising and cultivation activities as needed
• Maintain and update event websites and online auction software
• Support social media for all events
• Manage donor and volunteer data entry and upkeep
• Serve as the procurement specialist for the GUMC Special Events team, working directly with University and GUMC finance, and helping to ensure GUMC Special Events team maintains procurement best practices

Work Interactions and Work Mode Designation

Reporting to the Senior Director of Special Events, the Events Coordinator interacts with GU leadership, staff, alumni, volunteers, donors, VIPs, and outside vendors. They are often the first line of communication with external constituents for the department’s high-profile events.

They establish and maintain cordial and effective working relationships with GUMC, Office of Advancement, and external officials, donors, prospects, VIPs, and key volunteers.

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• Bachelor’s degree
• Experience in professional work environment - preference for work or volunteer experience in the non-profit sector, particularly development and special events
• A mastery of protocol surrounding high pedigree and high wealth societal events
• Excellent computer skills - proficient in Microsoft Word, Excel, Powerpoint, Google Products
• Social media skills - Instagram and LinkedIn
• Strong interpersonal skills and confidence when interacting with internal colleagues and external constituents, donors, prospects, and VIPs
• Attention to detail
• Understanding of protocol
• Highly organized, proactive, collaborative and a team player attitude
• Strong communication and organizational skills

Georgetown University’s Office of Advancement is committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and the broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission.

Learn more about the Office of Advancement here.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.