Based in downtown Los Angeles, the Administrative Assistant will be part of the Real Estate team, and will provide administrative support to the Portfolio Manager. Responsibilities include:Maintaining calendars and scheduling meetings, road shows, conference calls and events, including catering preparations;Scheduling travel arrangements (domestic and international) and managing expense reports;Coordinating the execution and notarizing of legal documents to help facilitate closings;Reviewing, tr... more details
Our Company
Oaktree is a leader among global investment managers specializing in alternative investments, with $192 billion in assets under management as of March 31, 2024. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real assets, and listed equities. The firm has over 1200 employees and offices in 23 cities worldwide.
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.
For additional information please visit our website at www.oaktreecapital.com.
Responsibilities
Based in downtown Los Angeles, the Administrative Assistant will be part of the Real Estate team, and will provide administrative support to the Portfolio Manager.
Responsibilities include:
- Maintaining calendars and scheduling meetings, road shows, conference calls and events, including catering preparations;
- Scheduling travel arrangements (domestic and international) and managing expense reports;
- Coordinating the execution and notarizing of legal documents to help facilitate closings;
- Reviewing, tracking and maintaining documents; following-up to obtain information as necessary;
- Printing and distributing monthly and quarterly reports;
- Maintaining the filing system (both physical and electronic);
- Answering, screening and managing incoming phone calls, faxes and mail;
- Ability, discretion and willingness to help manage range of personal business affairs and extensive charitable involvements; and
- Performing other administrative duties as needed.
Qualifications
- Minimum 5 years of experience as an administrative assistant supporting multiple executives within a professional services firm;
- Strong writing and editing skills;
- Outstanding follow-up and organizational skills with a strong attention-to-detail;
- Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks; and
- Strong working knowledge of Microsoft Office applications including Word, PowerPoint, Excel and Outlook;
- Plus if have notary, otherwise would be required to obtain upon joining (at Oaktree’s expense).
Personal Attributes
- Excellent interpersonal, verbal and written communication skills;
- Self-starter with a proven ability to take initiative;
- Hard-working with strong dedication to the position and company; and
- Team-oriented with strong integrity and professionalism.
Education
Bachelor’s degree is preferred.
Base Salary Range
$60,000 - $100,000
In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.
Equal Opportunity Employment Policy
Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.
