This role will play a critical role in the vision, strategy, and execution for the delivery of a contemporary, efficient, and engaging workplace. This position is also responsible for the management of the support services function, which includes the Facility and the Executive Assistant teams who support the MLT, the Mars Family and Board Members, as well as all Senior Leaders in Corporate. What are we looking for? Bachelors degree preferred . or more years of progressive Facilities Management ... more details
Job Description:
This role will play a critical role in the vision, strategy, and execution for the delivery of a contemporary, efficient, and engaging workplace. This position is also responsible for the management of the support services function, which includes the Facility and the Executive Assistant teams who support the MLT, the Mars Family and Board Members, as well as all Senior Leaders in Corporate.
What are we looking for?
Bachelors degree preferred.
5 or more years of progressive Facilities Management experience, including 3+ years in a supervisory position with direct line management experience, specifically within support services function is strongly preferred.
Demonstrated ability to develop strong trusting relationships in order to gain support and reach strategic business goals
Strong consulting skills and ability to influence decisions to a positive business outcome
Good business acumen / business experience
Strong analytical, problem-solving, critical thinking and decision-making skills, using a comprehensive approach with strong attention to detail
Excellent oral and written communication skills
External perspective and a continuous improvement mindset to drive challenge into existing process and drive for iterative improvements
Excellent interpersonal communication skills (high degree of political savvy)
Ability to handle multiple tasks and readjust work priorities in a dynamic environment: knowing when to make tradeoffs, escalate, engage a third parties for help, etc.
Experience improving and managing customer focused organization solutions
What will be your key responsibilities?
Lead and manage the team responsible for Facility Operations as well as having direct line management for our team of Executive Assistants responsible for supporting our MLT members and indirect responsibility for further EA roles supporting leadership & functional teams.
Ensure the most efficient framework is in place to enable senior leaders to focus on critical business issues and that the office operations run smoothly in line with the Mars culture and Five Principles.
Responsible for appropriate stakeholder management of the MLT Hub team in all matters relating to the MVA site including Associate engagement activities such as Holiday parties/social events.
Accountable for $2M operations budget..
Manages and implements change management plans & strategy for office space utilization, experience, migration of new technology, and ongoing administrative services delivery for current and future needs.
Regularly monitors site attendance and resource usage data to make decisions on continuous improvement initiatives working closely with P&O, IT and Real Estate/Workplace Experience teams to anticipate changing requirements.
Works closely with Corporate Affairs team members responsible for MVA Communications to ensure messages are supporting change and engagement initiatives.
Develops the approach to site offerings/amenities/concierge services.
Coordinates logistics in MVA for all Associate office activities to drive Associate engagement.
Ownership for delivering a consistent office aesthetic and branding across the site.
Manages 3rd party vendors, including cleaning, food services, landscaping and security, either directly or via Facilities Manager as appropriate.
Leads and manages the site's emergency protocols around safety and security along with security director and facility manager.
Ensure an effective support structure is in place, adapting coverage plans, hiring and staffing, coaching and mentoring Associates, aligning team objectives as well as focusing on development planning.
Building a highly engaged team to drive a Five Principles based culture.
Oversees calendar of meetings and activities hosted at MVA site.
Coordinates day to day facilities communications to Associates – site closures, inclement weather advisories with focus on minimizing disruption to Associates (providing oversight with each site manager responsible to execute).
What can you expect from Mars?
Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.
Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
Best-in-class learning and development support from day one, including access to our in-house Mars University.
An industry competitive salary and benefits package, including company bonus.
Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.
