To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program. Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties. LEVEL OF WORK:Entry. SUPERVISION RECEIVED:General from higher-level clerical and/or supervisory personnel. SUPERVISION EXERCISED:None. LOCATION OF WORK:May be used by all state agencies. JOB DISTINCTION... more details
Supplemental Information
Jefferson Parish Human Services Authority (JPHSA) envisions a Jefferson Parish in which individuals and families affected by Mental Illness, Addictive Disorders, and/or Developmental Disabilities shall live full, healthy, independent, and productive lives to the greatest extent possible for available resources.
Selected Core Competencies: Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Using Data: The ability to use relevant and valid data to inform a recommendation for action.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
**Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
For further information about this vacancy contact:
Tanisha Alexander Jefferson Parish Human Services Authority 3616 S. I-10 Service Road West, Metairie, LA 70001 talexander@jphsa.org
Jefferson Parish Human Services Authority and its programs (JPHSA) participate in E-Verify. Federal law mandates all employers to verify the identity and employment eligibility of all persons hired to work in the United States. All new hires at JPHSA are subject to employment eligibility verification through E-verify. E-Verify is for Everyone. For more information on E-Verify, please contact the Department of Homeland Security at 888-897-7781 or visit https://www.uscis.gov/e-verify
Minimum Qualifications
MINIMUM QUALIFICATIONS: No experience or training is required.
Job Concepts
FUNCTION OF WORK: To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.
Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties. LEVEL OF WORK: EntrySUPERVISION RECEIVED: General from higher-level clerical and/or supervisory personnel. SUPERVISION EXERCISED: None. LOCATION OF WORK: May be used by all state agencies. JOB DISTINCTIONS: Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.
Examples of Work
SECRETARIAL Responds to requests for information; may require interpretation of department rules and regulations.
Independently composes and types correspondence for signature of supervisor regarding administrative matters, office policies, or programs.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Organizes and maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types materials that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
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