Planning: plan weekly workload. Relationship Management: develop a broad set of relationships with site colleagues. Service Delivery: Office and administrative support: respond to Site Operations related phone calls, coordinate the activities of Site Operations visitors, provide HQ with changes to Global Phone Directory, maintain office roster, create purchase orders and code invoices for Site Operation's local purchases (e.g. telephone, coffee vendors, community relations events), and perform g... more details
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are currently seeking a Facility Coordinator in Silver Spring, MD area to join our account team in the pharmaceutical and commercial space industry. The Facility Coordinator will provide leadership to the operations team for a corporate city building.
Department: Operations / Maintenance
Reports to: Account Manager
General Description:
Assist the Client in the delivery of services to operate and maintain the property including customer/client services, financial management, coordination, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s corporate real estate.
Principal Job Duties and Responsibilities:
Planning: plan weekly workload
Relationship Management: develop a broad set of relationships with site colleagues
Service Delivery:
- Office and administrative support: respond to Site Operations related phone calls, coordinate the activities of Site Operations visitors, provide HQ with changes to Global Phone Directory, maintain office roster, create purchase orders and code invoices for Site Operation's local purchases (e.g. telephone, coffee vendors, community relations events), and perform general administrative tasks as needed.
- Security: coordinate access of entry doors, schedule access of freight elevators, communicate and monitor security policies, maintain visitor log, monitor security cameras when needed, issue visitor badges, coordinate with Security for the issuance of Global ID badges, support site as required with Emergency Response activities in coordination with EHA and Pfizer manager, and support Pfizer Security and Pfizer manager with other security related items as needed.
- Facilities Services: Coordinate space needs for groups and individuals, schedule meeting rooms and coordinate catering and transportation needs, monitor housekeeping throughout the office, monitor and inspect conference room facilities before and after use, maintain inventory of furniture and fixtures (all fixed assets including computer equipment), receive, handle and track requests for building maintenance and keys, and escalate issues to Pfizer manager when necessary. Provide quarterly report of expenses and meeting room usage. Point of contact and liaison for technical support for meetings and video conferences.
- Site Services: Including but not limited to: provide mail and package services (including receiving and signing for all deliveries, sorting and notifying staff, and sending out mail/packages), receive and sign for all deliveries, coordinate maintenance of office equipment (excluding phones and computers), train office colleagues on equipment operation and procedures (mail room and work rooms), purchase supplies, stock and monitor work rooms and kitchens/pantries, coordinate with coffee and soda vendors, resolve issues with conference room scheduling (escalates to Pfizer manager as necessary), provide HQ with changes to Global Phone Directory, maintain office roster, and code invoices for Site Operation's local purchases (e.g. telephone, coffee vendors, community relations events), to include follow up with GFSS to resolve any issues. Act as Point of Contact for general communications dissemination.
Personal and Professional Development: take responsibility for developing skills required to be highly successful in this position.
Ongoing Operations: Perform other necessary duties as directed by the Pfizer manager and adapt to customers changing needs. May be required to work beyond normal business hours on occasion.
Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
Qualifications
Position Specifications:
- Extensive experience in the field of facilities administration, coordination, and management field backed with three years of cumulative experience.
- Less experience considered with undergraduate degree in related field. Must be able to communicate (verbally and written) with diverse groups of individuals.
- Based on business needs, the position requires the flexibility to work off shifts and/or cover partial weekends.
- Must be able to provide off-hours emergency maintenance coverage
- Must be extremely Computer literate: MS Windows, MS Excel, MS Outlook, and
- Must always comply with procedures, rules and regulations
- Must maintain a safe and clean work environment.
Please Note:
* On call duties and overtime as required
* Must complete background and drug/alcohol testing
Equal Employment Opportunity
Jones Lang LaSalle is an Equal Opportunity Employer
Applicants are considered regardless of race, color, religion, creed, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.
Location:
On-site –Baltimore, MD
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Flexible and Remote Work Arrangements may be available
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.