Job Abstract

Under administrative direction, performs a variety of responsible professional, administrative, and analytical duties related to assigned personnel and risk management functions; may assist in the administration of the City’s personnel and risk management programs; and performs related work as assigned.

The Human Resources/Risk Management Analyst provides professional support to the Director of Human Resources/Risk Management and may assist in directing the work of other Department personnel in the performance of assigned tasks.

Essential Functions:

All Assignments

• Conduct research and statistical analysis; prepare and present reports of findings and recommendations as to appropriate action.
• Compile information and prepare manuals, documents, resolutions, or publications relating to administrative, fiscal, or operational issues.
• Assist in composing staff reports, Council agenda items, and correspondence related to assigned function.
• Provide assistance to Department management, other City personnel, and the public regarding administrative, fiscal, strategic planning, operational issues, policies, procedures; and direct the work of others involved in related activity.
• Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
• Maintain prompt and regular attendance.
• Perform all duties within the context of the City’s Mission Statement and Organizational Values.

Personnel

• Assist with the daily administration of personnel programs; make recommendations and implement policies and procedures; process a variety of personnel documents; assist with classification and pay studies, handling grievances, and other personnel related matters.
• Respond to requests for information and assistance from officials, management staff, bargaining unit representatives, outside agencies, City employees, and the public.
• Assist employees regarding service and disability retirement issues; coordinate the distribution of retirement information to employees.
• Research, collect, compile, and analyze information from various sources on a variety of specialized human resources topics; prepare technical records, reports, and summaries to present and interpret data, identify alternatives and make recommendations; respond to salary and benefit studies conducted by other agencies.
• Assist in preparing reports and materials for the collective bargaining process.
• Plan, organize, coordinate, and administer the City’s health and welfare plans, including health, dental, vision, long term disability, life insurance/accidental death and dismemberment, retirement, 457 deferred compensation, 401(a) and RHS plans, and the City’s open enrollment program; oversee annual renewal of contracts/policies; review contract/policy language for accuracy; serve as primary contact person for insurance broker/plan representative.
• Review, verify, prepare, and process a variety of forms pertaining to enrollment and changes to health and life insurance coverage, performance evaluations and merit increases, COBRA, service and disability retirement, long term disability, Family and Medical Leave, and claims for unemployment insurance benefits.
• Plan, organize, and coordinate the maintenance of various records and files related to employee benefit functions, operations, and activities.
• Explain terms and/or conditions of City employment in accordance with established policy; advise employees and management regarding Personnel Rules and established procedures.
• Provide new employee orientations and exit interviews and prepare and process related documents.

Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. A typical example of education and/or experience may include:

• High School Diploma or equivalent.
• Bachelor’s degree in personnel management, organizational psychology or a related field.

• Principles of municipal administration and budget.
• Related laws, ordinances, and regulations.
• Principles of research, statistical analysis, and report preparation.
• Principles and practices of personnel, including classification and compensation, labor relations, benefits administration, research, and analysis, and/or risk management, loss prevention, claims investigation and processing.
• Data processing systems/applications.
• Principles of supervision.

• Assist in developing new policies impacting department operations/procedures.
• Supervise the work of assigned staff.
• Implement and coordinate assigned program functions.
• Research, prepare, and present complex reports on a variety of subjects.
• Communicate clearly and concisely, both orally and in writing.
• Perform moderately difficult and/or complex professional administrative and analytical work requiring sensitivity to issues.
• Deal tactfully and courteously with internal and external customers.
• Respond to problem situations in an effective manner.
• Understand, explain, and apply policies and procedures.
• Analyze unusual situations and resolve them through application of management principles and practices.
• Represent the department in a variety of meetings.
• Provide liaison to City personnel, other agencies, and the public.
• Operate a computer and utilize a variety of software programs.
• Deal constructively with conflict and develop effective resolutions.
• Develop new policies impacting department/program operations/procedures.
• Establish and maintain effective relationships.
• Handle confidential matters with discretion.

Training/Safety Requirements:

• Job specific training will be provided according to class specification during work hours.

• In accordance with the City’s Nepotism Policy, any employee of the Human Resources/Risk Management Department may not have immediate family employed by the City.
• Receive satisfactory results from an administrative review.

Physical Profile I – Light Physical Effort: Positions in this category require normal physical abilities associated with the ability to read, write, and communicate in a work environment requiring no extraordinary physical strength or special physical qualifications.

Characteristics: Work assignments for this category are normally located in a work environment which has no unusual physical requirements or environmental conditions, unless separately identified. Positions in this category require only light physical effort while performing such functions as typing, writing, filing, computing, operating light office equipment, interviewing, counseling, researching, planning, analyzing, and supervising. Positions allocated to this category are distinguished by a lack of duties involving strenuous activities. These positions seldom lift more than 20 pounds.

Physical Requirements:

• Reaching: Reaching above the shoulders to place and/or retrieve objects.
• Sitting: Ability to sit with little movement for long periods of time (usually a minimum of two or more hours per day).
• Distant Vision (Acceptable for Driving): Not less than 20/40 in each eye without correction or must correct to 20/40 in each eye and wear corrective lenses whenever driving.

Details:

Department/Division: Human Resources/Risk Management

Reports To: Director of Human Resources/Risk Management

Unrepresented Management