Job Abstract

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Procurement Specialist - Center for Global Health Practice and Impact - Georgetown University Medical Center

The Center for Global Health Practice and Impact (CGHPI) was founded in 2019 and is a leader in advancing innovations to solve intractable global health challenges. Based at Georgetown University Medical Center (GUMC), CGHPI has operations in multiple countries. We have grown significantly in a short time, both in scale, people, and partnerships. Guided by our mission and servant leadership ethos, we leverage the deep expertise of our faculty, staff, and students to advance cutting-edge sustainable solutions in broad areas of global health including infectious and non-infectious diseases, health security, health leadership and governance and application of technology solutions in health. Our work is informed by unique approaches anchored in integrated delivery, behavioral, epidemiology, and data science plus human-centered design. We start with the end in mind and approach each challenge we seek to solve through intentional and structured interdisciplinary methods to ensure sustainable improvement in health outcomes and health institutional capabilities.

Job Overview

The Procurement Specialist contributes to the support of CGHPI operations and is responsible for working with University Procurement  Managers for assisting in the sourcing strategy for the business units as well as customer invoicing.

They manage assigned supply bases and contract content, researches and resolves requisition-process issues.

Additionally, as a Cost Center Buyer, they provide support to the Cost Center Managers and Grant Administrators in all sourcing related tasks as necessary, and maintain accuracy in GMS and contribute to procurement performance within the overall procurement strategy.

Regarding Georgetown University procurement optimization, they drive improvements in efficiency and automation within the requisition to pay process and contribute to ongoing process improvements.

Duties include but are not limited to:

• Procurement transaction management - Accurate data entry and review of the following financial transactions for HQ: Requisitions, Purchase Orders, Expense Reports, Miscellaneous Supplier Invoice Requests, Accounting Journals, Revenue Generating Agreements, and check/cash deposits.
• Documentation management - Prepare documentation when needed for both sponsored and non-sponsored funds, to include expense reports, payroll and non-payroll journals and cost transfers.
• Compliance - On an ongoing basis, review the operating and financial policies to ensure compliance with guidelines provided by the Office of Internal Audit, Financial Affairs and the Board of Directors.

Work Interactions and Work Mode Designation

The Procurement Specialist reports to the Deputy Director of the Biomedical Graduate Research Organization (BGRO) Task Force, with a dotted reporting line to the CGHPI Director of Finance and Operations and to the GUMC Assistant Vice President for Global Health Operations.

As well, they routinely meet/interact with CGHPI program managers; work closely with the financial staff within CGHPI and GUMC; and interact with faculty and staff, supporting the financial operations of the CGHPI and the Global Health Institute (GHI).

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

• Bachelor’s degree in any field
• At least 3 years of administrative experience [note: consideration will be given to an equivalent combination of education and experience]
• Detail orientation
• Proficiency in Microsoft Office, Workday, and other related software systems
• Strong interpersonal skills, and excellent verbal and written communication skills
• Ability to prioritize and perform multiple tasks simultaneously with little supervision

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.