Job Abstract

Job Summary: We are working with an investment firm who is hiring for an Executive Assistant to the Co-Founder! The ideal candidate will have extensive experience in private aviation as well as commercial travel booking, along with exceptional administrative and communication skills. This role requires a proactive individual who can manage multiple priorities, provide high-level administrative support, and ensure the smooth operation of executive activities. Working on weekends may also be required as needed.

Key Responsibilities:

• Manage and coordinate complex calendars, schedules, and travel arrangements for executives.
• Handle private aviation bookings, including charter flights, jet rentals, and related logistics.
• Handle commercial travel bookings.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Conduct research and compile data for executive needs and decision-making.
• Organize and coordinate meetings, conferences, and special events.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform general office duties such as filing, photocopying, and managing office supplies.
• Assist with personal tasks and errands as needed.

Qualifications:

• Proven experience as an Executive Assistant or similar role. (3+ years of experience)
• Expertise in private aviation booking and understanding of the private aviation industry.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize workload in a fast-paced environment.
• High level of discretion and professionalism.
• Bachelor's degree in Business Administration or related field preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.