Job Abstract

The Office/Billing Assistant will bill foreign carriers for hauling, bill the government for GSA moves, and claim Allied shipments that have been hauled by company drivers. Compensation range is $15-$17/hr depending on experience.

Essential Functions and Duties:

• Ensure that lease drivers and owner operators are paid correctly and on time
• Claim hauling revenue for COD shipments and distribute it to service centers and drivers
• Run the COD delivered not billed report daily to see which shipments have received documents and are ready to bill
• Work closely with the service centers and dispatchers to make sure documents are received and scanned in a timely manner, and to resolve problems with billing or driver pay and load shipment information from one computer system to another so revenue and driver pay can be calculated correctly
• Verify that all COD payments have been made and alert the appropriate service centers or dispatchers when payments are missing
• Handle all military LHS billing to government and foreign carriers
• Check all hauling paperwork for proper signatures and documentation of extra services
• Audit all weight tickets and make sure hauling information has been entered into both the Coleman and Allied systems correctly to ensure proper rating of shipments
• Invoice shippers and alert the collections department for any balances that are due
• Assist the collections department with identifying open credits for COD shipments and national account billing as needed
• Review end of day billing report for accuracy, then transmit and post
• Provide quality service to walk-in customers and on the phone
• Fax, copy and scan paperwork
• Communicate with moving crews
• Perform general housekeeping duties and maintain inventory of supplies
• Prepare various report for management and maintain required forms and logs
• Set up appointments for surveys/deliveries
• Filing and organizing paperwork
• Other duties as assigned

Knowledge, Skills and Abilities:

• Knowledge of company software
• Interpersonal communication and organizational skills
• Ability to operate 10-key calculator
• Proficiency in Microsoft Word and Excel

Coleman Worldwide Moving Benefits for Employees (not applicable for seasonal employees if not stated):

• 40 hours of VACATION PAY after 1-year employment
• Array of voluntary health benefits including but not limited to (Health, Dental, Vision, 401k, and more)
• 6 paid holidays after 90 days for Full Time employees (Seasonal Included)
• Referral Bonus Programs

Coleman Worldwide Moving (and affiliated companies) (collectively “CWM”) is an equal opportunity and affirmative action employer. Policy prohibits discrimination or harassment on the basis of race, color, religion, national origin, ancestry, sex, age, marital status, familial status, pregnancy, genetic information, sexual orientation, disability, veteran status or other protected status. CWM will continue to support and promote equal employment opportunity, human dignity, and cultural diversity. This policy applies to all personnel matters such as compensation, benefits, transfers, Company sponsored training, education, and social and recreational programs. This commitment is made by CWM in accordance with federal, state, and/or local laws and regulations

Only applications submitted within three months of the review period will be considered for employment. Please submit another application for further review after the review period elapses.