The Department of Dermatology is seeking a highly motivated, hardworking and experienced administrative professional to join our team as an Administrative Associate 2. The Department of Dermatology at Stanford University School of Medicine is a premier department who is committed to the highest level of patient care, as well as the discovery and development of better treatments for dermatologic diseases, and training the next generation of Dermatologists. By joining our department, you can work alongside world-renowned dermatologists and our amazing administrative team and contribute to our mission of advancing dermatology through excellence in research, education, and clinical care. This position will be the first line of contact responsible for providing administrative support for multiple department faculty members as well as other general administrative duties and tasks.
This position will report to the Associate Director of Finance and Administration. This position is a hybrid position (on-site at the Stanford Redwood City Campus 2-3 days a week, and telecommuting the other 2-3 days a week), subject to operational needs.
This is a wonderful opportunity for someone who is a highly self-motivated learner, eager to take on new challenges in a dynamic and fast-paced environment.
DESIRED QUALIFICATIONS:
- Knowledge of Stanford University policies, procedures and organizational structure.
- Proficiency in Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook are essential.
- Strong teamwork skills – Experience in developing and maintaining professional working relationships, and ability to collaborate well with administrative colleagues and peers.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $27.40 to $37.02 per annum/hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
