Responsible and accountable for the delivery of scholarship and grant funds to the University of La Verne and eligible students from both federal and state grant and scholarship programs. Primary focus is State Cal Grant, Chafee Grant, California Military Department GI funds. Responsible for outside scholarships. Assists with Federal Pell Grant, Federal TEACH Grant, and Golden State Teach Grant. Assists with internal donor scholarship awarding and reconciling, tuition remission, and tuition exch... more details
Grants and Scholarships Manager
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Position Information
Functional Title
Grants and Scholarships Manager
Position Type
Administrative/Professional
Appointment Type
Regular
FTE %
100%
Work Schedule (if atypical)
This position is onsite.
University Overview
Embark on an exciting journey with the University of La Verne, where your career aspirations come to life in a vibrant and welcoming environment. Established in 1891, our diverse and inclusive community is more than just a university—it’s a home for passionate individuals like you.
At the University of La Verne, we embody four core values that set us apart—Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Civic and Community Engagement. If you’re fueled by these principles and are eager to make a meaningful impact, your journey begins here.
With a rich history spanning 132 years, the University of La Verne boasts a global Leo Family of 89,000+ accomplished alumni. As the #1 private university in California for social mobility according to U.S. News and World Report 2024, and recently recognized as the 33rd Best U.S. College by the Wall Street Journal 2024, we take pride in our commitment to excellence in education.
Join us in shaping the future, where your passion meets purpose. Come be part of something extraordinary and apply today!
Diversity Statement
The University supports a diverse and inclusive environment where students recognize and benefit from the life experiences and viewpoints of other students, faculty, and staff. Diversity is an active and intentional practice that supports difference and multiplicity to expand knowledge, educate capable citizens, develop the whole person, and serve our local and global communities. Promoting and sustaining diversity is a commitment to educational quality and the creation of positive, respectful learning communities.
Job Description Summary
Responsible and accountable for the delivery of scholarship and grant funds to the University of La Verne and eligible students from both federal and state grant and scholarship programs. Primary focus is State Cal Grant, Chafee Grant, California Military Department GI funds. Responsible for outside scholarships. Assists with Federal Pell Grant, Federal TEACH Grant, and Golden State Teach Grant. Assists with internal donor scholarship awarding and reconciling, tuition remission, and tuition exchange within the Office of Financial Aid. Serves on Satisfactory Academic Progress (SAP) appeals committee. Reviews students who change enrollment or withdraw and makes all necessary adjustments to maintain compliance. This includes the Return to Title IV (R2T4) processing per federal regulations. The incumbent will be a culturally competent employee who attends/completes mandatory diversity and inclusivity trainings as provided by the university.
Minimum Qualifications
3 years experience working knowledge of Title IV regulations and ability to continuously learn in detail, relevant regulatory areas as they apply to business practices within financial aid and enrollment management.
3 years experience working with student information systems or similar enterprise data systems within a complex business environment. Experience with financial aid software (Banner, COD, NSLDS, WebGrants, etc.)
2 years experience working with data and reports in Microsoft Excel and performing comparison, reconciliation, and analysis of spreadsheets and data sets.
2 years experience with State Cal Grant Programs. Including determining student eligibility through the process of awarding and reconciling.
2 years experience with issue resolution and student service in a higher education environment. Maintain a positive attitude working well with others in a fast-paced team driven environment.
Ability to interpret and explain regulation to Students, University staff and colleagues using easily understandable language (avoiding jargon), in a compassionate and helpful manner.
Knowledge of California grant programs, regulations and eligibility criteria.
Knowledge of Federal Student Aid program regulations and eligibility criteria, specifically in regards to the federal grant programs.
Ability to perform mathematical calculations and compare and verify information accurately.
Ability to work independently but collaboratively with a diverse team. Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
Ability to integrate resources, policies, and information for the determination of procedures, solutions and other outcomes.
Preferred Qualifications
Bachelor’s degree or equivalent combination of education and professional experience.
Experience with Ellucian Banner
Benefits Summary
Salary will be commensurate with experience and internal equity. Benefits include a comprehensive health and wellness plan, tuition remission program for employee, spouse, and dependent children, a generous contribution to the University’s 403B retirement plan, and a generous time off plan.
Employment is contingent upon successful completion and clearance of a background check and employment verification.
Location
La Verne Main Campus
Number of Vacancies
1
Duties
Specific Duties
Administer, manage and supervise the California state grant/scholarship programs in the delivery of funds to the University of La Verne. Including, but not limited to, maintaining institutional eligibility, determining student eligibility, awarding, disbursing, reporting, and reconciling of state grant/scholarship funds. Establish and manage processes and procedures to ensure that the University of La Verne, and students receive all California Grants within a timely manner.
Percentage Of Time
25
Specific Duties
Perform required quality assurance and Title IV eligibility reviews.Reviews students who change enrollment or withdraw and makes all necessary adjustments to maintain compliance. This includes, but is not limited to the Return to Title IV (R2T4) processing per federal regulations. Assist as needed within the Compliance team; verifying student files, packaging and revisions, quality control. Internal auditing of files. Loan processing.
Percentage Of Time
20
Specific Duties
Provide secondary support to the Associate Director of Compliance and other members of the unit. Assist with the addition of tuition remission and tuition exchange awards and adjusting the financial aid accordingly. Manage the outside scholarship process. Ensuring all outside scholarships are accounted for within a student’s financial aid. Complete outside scholarship certifications. Assist with the internal donor scholarship program (Name Scholarship) working closely with University Advancement to ensure all scholarships are awarded in a timely manner. This includes notifying and working with multiple departments to identify recipients. Assist as needed with annual Single (A-133) external audits, CSAC audits, and program reviews. Manage the outside scholarship process. Ensuring all outside scholarships are accounted for within a student’s financial aid. Complete outside scholarship certifications. Assist with the internal donor scholarship program (Name Scholarship) working closely with University Advancement to ensure all scholarships are awarded in a timely manner. This includes notifying and working with multiple departments to identify recipients. Assist as needed with annual Single (A-133) external audits, CSAC audits, and program reviews.
Percentage Of Time
20
Specific Duties
Cross-train members of Financial Aid unit on all functions of grants and scholarships. Assist University Colleagues in determining student eligibility for federal and state grants. Revising awards when eligibility for grants is adjusted. Investigate, troubleshoot, and resolve any issue that may prevent students from receiving their funds within a timely manner.
Percentage Of Time
15
Specific Duties
Serves as a policy expert on the satisfactory Academic Progress (SAP) committee. Represents the Office of Financial Aid at Academic Appeal meetings.
Percentage Of Time
10
Specific Duties
Respond to all internal and external communication via e-mail, phones, etc. in a timely manner.
Assist with student contact and outreach, including but not limited to, office phones, FINAID e-mails, University events both on and off campus.
Percentage Of Time
10
Salary Range
Minimum:
$68,750
Maximum:
$66,560
Posting Detail Information
Posting Number
2018-190973SA
Special Instructions to Applicants
Open Date
04/19/2024
Close Date
Open Until Filled
Yes
Posting Specific Questions
Required fields are indicated with an asterisk (*).
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