General Description: Responsible for day-to-day activities in administering the company’s internal, private equity program.
Responsibilities:
· Manage the day-to-day administration of equity compensation programs.
· Assist with company-wide equity co-investment offerings and annual employee exchange.
· Maintain pending grant lists and assist in preparing materials for Board meetings.
· Prepare subscription and other equity-issuance agreements.
· Maintain equity database integrity and ensure accuracy of recordkeeping. Update and maintain accurate equity participant information.
· Maintain awards issuance, administer vesting events, and produce relevant reporting.
· Process new grants accurately and completely.
· Maintain loan database. Includes tracking bi-weekly payments and payoffs.
· Work closely with Payroll to ensure accurate and timely tax withholding and reporting.
· Responsible for verification of company’s compensation tiers and compensation audits.
· Assist compensation team with management of HRIS workflow approvals.
Knowledge, Skills and Abilities:
· HR Admin experience preferred. Private company equity experience preferred, but not required.
· Highly motivated, detail-focused, and committed to maintaining the integrity of the USI Equity program.
· Strong work ethic, ability to multitask, and meet multiple deadlines effectively.
· Proficiency with Microsoft Office products. Strong Excel skills.
· Familiarity with Global Shares equity software is a plus.
· Excellent client service skills and the ability to communicate effectively throughout all levels of the organization.
· Ability to manage highly confidential materials and information.
Physical Demands:
Work is performed in a climate-controlled office environment with minimal noise and limited to no exposure to chemicals or toxins. Employees operate office equipment including telephone - headset, computer, computer monitors, keyboard, mouse, copier, scanner, and mail machine. Physical tasks of job include walking, sitting, standing, bending, and typing.
Analysis of Physical Demands:
· Constantly (over 66% of time) work performed requires employees to use repetitive hand motions such as typing, using a keyboard, and sitting at a desk.
· Frequently (34%-66% of time) work performed requires employees to handle and grasp things, walk on normal surfaces, stand, and bend.
· Occasionally (1%-33% of time) work performed requires employees to drive to client appointments, have repetitive foot movements, walk on uneven or slippery surfaces to and from work and occasionally reach outward to grab things and bend.
· Rarely (< than 1 hour per week) work performed requires lifting/carrying items that range from 10-50lbs, pushing/pulling items that range from 10-50lbs, twisting/turning including reaching over shoulder or above head, kneeling or squatting.
