Job Abstract

Special Instructions to Applicants: All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format. Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary:

The Assistant Director of Student Activities is responsible for club registration and training, as well as planning and execution of both the fall and spring Student Activities Fairs. These responsibilities would also include reviewing and updating policy related to the annual club registration process. This individual will also help to organize club developmental programming, overseeing the Lunch & Lead program, and assist with general club support and outreach. This position advises student leaders and programs to ensure they maintain high standards related to student life and community development that supports the educational mission of the institution.

Ideal Candidate Statement

An ideal candidate has experience managing or working with student organizations, club registration, and/or facilitating programs.

Workplace Requirements

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration (one virtual day per week during the academic year, and two virtual days during the summer). Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $49,000 to $52,000 annually contingent upon qualifications and experience

Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor’s Degree
• 2+ years experience in higher education or similar field
  • In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Skills:

• A commitment to diversity and inclusion
• Excellent communication skills, including ability to prepare materials for and clearly and effectively communicate information
• Advising high-level student leaders in 1-1 setting
• Ability to apply student development and learning outcomes theories
• Ability to manage events and programs
• Ability to instruct students in risk management and program planning
• Ability to manage and prioritize multiple deadlines

Preferences:

• Master’s degree in Higher Education Administration or related field
• Experience working with student organizations
• Experience working in a University setting

Essential Functions:

• Supports department and area mission, vision and goals
• Responsible for program logistics for all Student Activities Fair and Lunch and Lead programs, including budgeting and risk management
• Advises and guides student leaders, especially in areas related to club registration and renewal, as needed
• Identifies, investigates and provides solutions for discrepancies and exceptions within club registration process
• Served as the liaison with both the Student Association and Graduate Student Association for the approval of new clubs
• Review club constitutions and provide feedback to ensure compliance with University policies for over 300 organizations, as needed
• Analyzes and recommends solutions for policies and/or procedures related to club registration
• Develops, plans and implements programming and outreach for club student leaders
• Responsible for logistics and marketing related to area(s) of responsibility
• Documents and assesses area functions on a regular basis
• Ensures procedural compliance with both Rice University and State of Texas’ policies
• May supervise student staff/interns as necessary
• Performs all other duties as defined

Additional Functions:

• Supports Student Activities email accounts and listservs as needed
• Contribute to team goals including but not limited to Student Activities assessment, data management and analysis
• Assist with new club funding and financial account creation
• Assists with OwlNest data management, including but not limited to club student leaders and alumni

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.