Job Title: Accounts Receivable Specialist
Position Status: Full Time
Reports To: Accounting Manager
Travel Required: N/A
The Accounts Receivable Specialist is responsible for managing incoming payments, properly tracking assigned accounts to identify outstanding debts, planning course of action to recover outstanding payments, investigating and resolving discrepancies, updating account status and database. This role also involves performing various administrative duties within accounting and finance departments.
ESSENTIALS DUTIES AND RESPONSIBILITIES:
- Organize and send payments with insufficient funds to the Account Manager/DM for collection.
- Accurately record and process all incoming payments in a timely manner.
- Ensure payments are applied correctly to customer accounts.
- Regularly review account statuses and aging reports to ensure timely collections.
- Collaborate with other departments to resolve billing and payment disputes.
- Contact customers with overdue accounts to solicit payment manage collections.
- Exhibit a sense of urgency in managing and resolving A/R tasks and issues promptly.
- Assist with month-end closing activities and reconciliation processes.
- Provide support to the accounting team as needed.
FOUNDATIONAL KNOWLEDGE SKILLS, AND/OR ABILITIES
- Minimum of a High School Diploma or equivalent.
- Strong numerical abilities and proficiency in handling financial data.
- Basic understanding of finance, accounting, and bookkeeping principles.
- Excellent organizational skills and attention to detail.
- Skilled in using accounting software and Microsoft Office Suite, particularly Excel.
- Ability to work both independently and collaboratively within a team.
- Proficient in using computers and various technology tools.
- Reliable automobile transportation.
- College Degree
- 1-2 years of Administrative Assistant Experience
- 1-2 years accounting, billing, collections experience
- Experience with Vermont Information Processing (VIP) systems
- Experience with EDI systems, as it aids in the efficient processing and management of electronic transactions
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel, reach with hands and arms; and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand and stop; kneel, couch or crawl. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIROMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. While performing the duties of the job, the employee is occasionally exposed to both environmental conditions with activities occurring both inside and outside. The noise level in the work environment is usually moderate.
Champion Brands Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
