AULTMAN HOSPITAL
AULTMAN DEUBLE HEART AND VASCULAR HOSPITAL
Job Description
Job Title: Cardiovascular Supply Chain Coordinator
Department: CAS Admin
Reports To: Vice President, Business and Finance
Prepared Date: 3/2019
Job Qualifications: Strong understanding of Inventory, Par Management, and Financial Statements
Excellent PC skills
Excellent Customer service skills
Strong analytical abilities
Presentation skills
Summary:
This position collaborates with all disciplines and across different levels of the healthcare continuum both within Aultman Hospital and out. The Cardiovascular Supply Chain Coordinator will work to provide consistency in cardiovascular inventory and logistics operations and be a continuous resource for clinical staff.
The Cardiovascular Supply Chain Coordinator will be responsible for the oversight of efficient and effective supply usage throughout the Heart and Vascular Center. The Cardiovascular Supply Chain Coordinator will be responsible for inventory management processes used in maintaining inventory accuracy, accountability and control leading to reduced supply expenses and increased operational efficiencies for high dollar clinical and physician preference items. They will ensure data accuracy and consistency within the materials management information system platforms, while creating and maintaining value-added reports from the system platforms. The Cardiovascular Supply Chain Coordinator will serve as point of contact for all supply-related issues in the given departments. They will also be required to assist in the implementation of Materials Management technology platform(s), including cataloging items, collecting product data and usage information, and assisting initial inventory and staff training.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Work with the Purchasing Department to maintain electronic data files as necessary in the Materials Management technology platforms including minimums, re-order points, units of measure, consignment inventory and lot/expiration date tracking, as well as creation of purchase orders and maintenance of item master.
- Leverage the Q-sight technology platform to proactively identify and process expired product consistent with established policies and procedures. Work with Purchasing Department and manufacturer reps to credit and/or exchange expired inventory.
- Assist training clinical staff on use of the Q-sight technology platform. May be required to act as “site administrator” for the technology platform.
- Ensure appropriate management of consigned inventory by referencing contracted consignment agreements and coordinating with manufacturer representatives. Schedule reps to count consigned inventory on a routine basis. Maximize consigned inventory to reduce financial risk associated with owned inventory.
- Support value analysis initiatives as required. Assist with new product requests in accordance established Product Review Committee and Technology Review Committee guidelines.
- Perform routine inventory management and storage functions for high dollar clinical and physician preference products including receiving, put-away, restocking, ordering, managing backorders and stock-outs, substitutions, overdue orders, perform cycle counting inventory and ensure that good housekeeping and storage techniques are followed. Ensures stock is adequately rotated and all dated product is monitored to ensure stock is used or returned for credit prior to expiration.
- Utilize Material Management technology platforms to recommend PAR levels and stocking locations, to reduce inventory value and expired product. Work with clinical staff to make sound recommendations to improve workflow efficiency and reduce product redundancy. Determine appropriate ordering threshold(s) to maximize efficiency of ordering/restocking process. Track and monitor all reductions in PAR and inventory levels.
- Organize and clearly label stocking locations. Maintain product stocking locations by ensuring a dust-free environment, rotating stock, organizing, and labeling products. Maintain locations in Materials Management technology platform(s).
- Assist with the coordination and management of cycle counts and semi-annual physical inventory counts across the organization.
- Comply with Purchasing Department policies regarding monitoring and complying with product recall notices.
Interpersonal Relations
- Complies with Standards of Employee Conduct as noted in Policy and Procedure Manual and Code of Ethics.
- Facilitates effective communication between care team members, Materials Management and Owens & Minor.
- Follows through to assure issues are appropriately resolved in a timely manner.
- Demonstrates high degree of skill in interpersonal relations with the ability to deal effectively on a one-on-one and group basis with physicians, staff, administration and other hospital department staff.
- Demonstrates efforts to establish and maintain positive professional relationships.
- Demonstrates ability to participate appropriately in conflict resolution.
- Demonstrates flexibility in work assignments.
- Follows safety and infection control policies of the hospital.
Technical Skills Management
- Strong and extensive knowledge of inventory management systems software
- General PC skills (spreadsheet, word processing and graphics presentation software)
- Proven ability to learn new technical skills
- Ability to update and maintain inventory records on data control system
- General financial literacy
Qualifications
- Bachelors degree in supply chain management, business, economics etc preferred.
- Minimum 2-year college degree or 5+ years of supply chain leadership experience
- Knowledge of principles of receiving, storage, put away, picking, staging, and shipping materials.
- Knowledge of the methods and procedures for inventory tracking and control
- Knowledge of high dollar clinical and physician preference medical and surgical supplies.
- Knowledge of Financial Statement reports and their relationship with inventory/operations
Customer Service. Manages difficult or emotional customer situations. Responds promptly to customer needs. Responds to requests for service and assistance; meets commitments.
Oral Communication. Speaks clearly and persuasively in positive or negative situations. Listens and gets clarification. Responds well to questions. Demonstrates group presentation skills. Participates in meetings.
Teamwork. Balances team and individual responsibilities. Contributes to building a positive team spirit. Delegates work assignments appropriately. Looks for ways to improve and promote quality.
Judgment. Exhibits sound and accurate judgment. Includes appropriate people and decision-making process. Makes timely decisions.
Quantity. Meets productivity standards. Completes work in a timely manner. Strives to increase productivity. Prioritizes and plans work activities.
Adaptability. Adapts to changes in the work environment; manages competing demands; able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality/Dependability. Is consistently at work and on time. Ensures work responsibilities are covered when absent. Arrives at meetings and appointments on time. Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties of this job, the employee is frequently required to stand; walk; and talk and hear. The employee is occasionally required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and peripheral vision.
Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
