Requisition No: 832002
Agency: Department of Health
Working Title: FINANCE & ACCOUNTING DIRECTOR II - SES - 64029908
Pay Plan: SES
Position Number: 64029908
Salary: $75,000-$80,000
Posting Closing Date: 07/01/2024
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Open Competitive Job Opportunity
Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida.
This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.
This is a highly professional position which requires the ability to independently apply a variety of accounting and budgetary skills in performance of the duties of the position. This position is located in the Finance and Accounting section and reports directly to the Assistant CHD Director for Administration. The primary responsibility of this position is to provide management and coordination of all operational aspects of the Finance Division for DOH-Duval. This position will also serve as liaison for financial matters between Finance and Accounting of DOH-Duval and all operational programs. Position will directly oversee the Budget, Accounts Payable and Accounts Receivable sections. This position is responsible for such functions as tracking grants and associated expenditures, preparing revenue and expense reports, distributing reports, budget monitoring, payroll reallocation, OCA balancing, schedule c allocation management, core contract development, spending plan development/management and SEFA reporting. The incumbent of this position will comply with all Department of Health and DOH-Duval regulations and policies, including but not limited to the Information Security Policy and Employee Accountability Policy and the DOH Internal Control Policy.
Public Health Competency Domain 1: Analytical/Assessment skills
Performs all accounting responsibilities as required for preparing, tracking, and monitoring the operational budget for DOH-Duval. This includes but is not limited to financial statement analysis (i.e., budgetary reports, audit statements, and/or any applicable accounting data). Must establish and maintain an effective working relationship with both internal and external customers. Works with management and L4 managers to analyze, plan and prepare budgets to meet specific programmatic needs. Position will serve as the P-Card manager for the agency and be responsible for the review of all charges and corrections within the P-Card Works system. Position will also serve as back-up during the contractual review process in the Asst. Director absence. Reviewing all DOH-Duval contracts for accuracy prior to execution by the Director.
Public Health Competency Domain 2: Policy development/Program planning skills
Responsible for researching, preparing, and maintaining all accounting and budgetary systems for all present and future Divisional grants and contracts. These duties include, but are not limited to data collection, the timely preparation and submittal of required financial statements and/or reports, the preparation and maintenance of a variety of accounting records/systems, the ability to analyze, interpret and report financial data to management and the responsibility of researching, understanding and effectively applying all applicable rules, regulations, policies, and procedures relating to particular programs.
Public Health Competency Domain 3: Communication skills
Responsible for the supervision of staff including appraisals, planning, and directing their work, approving leave, and having the authority for hiring and taking disciplinary action or effectively recommending such actions. Position will be responsible for performing quality assurance functions through the monitoring of compliance with grant funding. Collecting data and monitoring compliance for all DOH-Duval financial functions. Manage and Supervise Accounts Payable and Account Receivable staff, which includes but not limited to setting daily work schedule, working with CHD programs and Central Office to resolving A/P and A/R issues.
Public Health Competency Domain 4: Cultural Competency Skills
As requested by the Assistant CHD Director for Administration, represents Division as professional liaison in discussion of all financial matters. This may include program analysis, management consulting, preparing, and disseminating reports.
Public Health Competency Domain 5: Community Dimensions of Practice skills
Assists in assuring program strategies, standards, revenues, and expenditures are linked to the DOH-Duval spending plan Works collaboratively with interdisciplinary teams to coordinate strategic planning and the CHA/CHIP processes. Uses data to inform decision making and monitor progress towards goals.
Public Health Competency Domain 7: Financial Planning/Management skills
Position will be responsible for the oversight and coordination of all activities which overarch the entire Finance Division. The incumbent will be responsible for ensuring deadlines are met related to these activities. Monitors and communicates the financial health of the department. Regularly monitors and communicates departmental revenue, expenditures, and financial challenges to the Assistant Director of Administration. Perform other duties as assigned. Examples preparation of special reports, cross-training with other sections within Finance and Accounting and occasional work assignments with other sections and/or sites, assistance with or management of special projects, providing of assistance to Executive Managers, and attendance at training and other meetings and support, as required.
Public Health Competency Domain 8: Leadership and Systems Thinking skills
Applies knowledge and uses emerging trends and long-term opportunities to align operations with strategic priorities. Incorporates ethical standards of practice as the basis of all interactions with team members and partners. Promotes mentoring, peer advising coaching or other personal development opportunities for self and team. Demonstrates self-awareness and a commitment to personal development. Demonstrates public service professionalism and integrity. Key and information custodian for Administrative Services, Center for Disease Control and Prevention (CDC) Operational Readiness Review (ORR) tool.
Required Knowledge, Skills, and Abilities:
- Knowledge of accounting rules and principles.
- Knowledge of DOH policies and procedures.
- Knowledge of Microsoft office with specific knowledge in excel.
- Knowledge of various DOH accounting systems such as but not limited to, FIRS, FIS, and FLAIR
Qualifications:
Minimum
- Three years of more experience of managing a finance unit or budget department for an organization
- Three years or more supervisory experience
- Three years or more experience working with accounting system analyzing data and generating reports.
- Experience in excel.
Preferred
- A bachelor’s or higher-level degree in the field of accounting or business administration
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
921 N Davis Street Bldg. B Jacksonville, FL 32209
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits
- Nine paid holidays and one Personal Holiday each year
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
- Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com)
- Flexible Spending Accounts
- Tuition waivers
- And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
