Job Abstract

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Reporting to the Associate Director of Residence Life Administration & Operations, the Administrative Coordinator (AC) is a critical member of the office, supporting the Associate Dean, Directors and other central office staff to fulfill their mission of providing excellent service to the community of Rutgers Uni... more details

Administrative Coordinator

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Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	Housing & Residence Life - Nwk
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Reporting to the Associate Director of Residence Life Administration & Operations, the Administrative Coordinator (AC) is a critical member of the office, supporting the Associate Dean, Directors and other central office staff to fulfill their mission of providing excellent service to the community of Rutgers University-Newark. The AC provides the day-to-day administrative support to the Offices of Community Standards & Student Development and Residence Life. This position will be responsible for and not limited to the following: Coordination and implementation of the calendar Coordination of various meetings for a variety of stakeholders Shopper for purchasing system Reserving rooms; ordering catering; coordinating transportation and travel Maintaining office technology; coordination of all front desk functions, and general administrative support The AC is expected to perform professional work that requires the basic application and use of concepts and terminology used in both CSSD and Res Life in a manner consistent with a basic understanding of their visions and missions This position requires patience, professionalism, and ability to work well in a very busy office that provides a large volume of high-quality services. Some evening/weekend hours
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement. (Approval not required)
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in a related field or an equivalent combination of education and/or experience Also requires a minimum of two years relevant experience in a administrative function, good communication skills, and computer literacy
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong customer service skills and experience working with diverse populations Background in college student development and/or knowledge of college student development theories/philosophies
Preferred Qualifications	Prior experience assisting executive level position Prior experience in a university setting
Equipment Utilized	Microsoft Office Suite (Outlook, Microsoft Word, Excel, PowerPoint and Publisher) Photocopy/Scanner/Fax/Printing Machine. Multi-Line Telephone. Internet.
Physical Demands and Work Environment	Office environment
Special Conditions

Posting Details

Posting Number	24ST1422
Posting Open Date	06/18/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* What is the highest level of education you have completed?
- High School Diploma/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Ph.D.
* Do you have at least two years of relevant experience in a administrative function, good communication skills, and computer literacy?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV
Cover Letter/Letter of Application
List of Professional References (contact Info)

Optional Documents

Search Terms: Administrative, Coordinator, Microsoft, Business Services, Experience

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