Job Abstract

Rutgers The State University is seeking a Secretary II in the Telephone Recovery Services within Rutgers University Behavioral Healthcare. Under direction, the Secretary II provides a wide variety of secretarial, administrative and general office services. Among the key duties of this position are the following: Provides secretarial assistance to the Program Director, Office Manager, Clinical Supervisors, Supervising Mental Health Specialists and Interim Managing Entity staff members as needed. ... more details

Secretary II

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Position Details

Position Information

Recruitment/Posting Title	Secretary II
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	UBHC-Outpatient Admin
Overview	Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers The State University is seeking a Secretary II in the Telephone Recovery Services within Rutgers University Behavioral Healthcare. Under direction, the Secretary II provides a wide variety of secretarial, administrative and general office services. Among the key duties of this position are the following: Provides secretarial assistance to the Program Director, Office Manager, Clinical Supervisors, Supervising Mental Health Specialists and Interim Managing Entity staff members as needed. Exercises professional judgment in performance of services and maintains a demeanor complimentary to the program. Performs typing assignments for Department. Completes typing assignments with 90-95% accuracy as observed by supervisor and indicated by feedback from staff. Ensures completion of typing assignments in accordance with established department format as observed by supervisor and feedback from staff. Proofreads and corrects grammatical usage with 90-95% accuracy as observed by supervisor and feedback from staff.
Position Status	Part Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	1850
Position Salary
Annual Minimum Salary	21.890
Annual Mid Range Salary	22.390
Annual Maximum Salary	23.060
Standard Hours	35.00
Union Description	Teamsters, Local 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Proficiency in typing, word processing skills, and experience with Microsoft Office package Word, PowerPoint and Excel) required.
Preferred Qualifications	Experience with additional software packages preferred. Knowledge of PeopleSoft and procurement policies and procedures preferred. Bilingual skills (English/Spanish) preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking or hearing. No special vision requirements. WORK ENVIRONMENT: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	24ST1403
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Did you graduate from an accredited program in secretarial studies plus have three (3) years of full-time secretarial experience or additional year of experience in lieu of the secretarial program or have college credits that may be substituted on a year-for-year basis for secretarial experience or up to sixty (60) credits may be substituted or two (2) years of secretarial experience?
(Open Ended Question)
* Do you have proficiency in typing, word processing skills, and experience with Microsoft Office package? (Word, PowerPoint and Excel).
(Open Ended Question)
Are you Bilingual in English/Spanish?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application
Certifications/Licenses

Apply with Rutgers University

Search Terms: Secretary, Office Manager, Program Director, Behavioral Health, Education

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Secretary Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

Piscataway (RBHS)

Hiring Immediately! Multiple Positions Available. $15-$57/Hr.