Under some direct supervision, responsible for: invoice processing for intermediate and complex contracts, unvouchered liabilities, work order administration/analysis, and administrative support activities for project controls functions. Job Description - - While this position is designated as Remote, the selected candidate would need to be within a 4-hour drive of our Canton Eastern Regional Office in Canton, Ohio due to business needs. - - ESSENTIAL JOB FUNCTIONS:Process intermediate and compl... more details
Job Posting End Date
07-02-2024
Please note the job posting will close on the day before the posting end date.
Job Summary
Under some direct supervision, responsible for: invoice processing for intermediate and complex contracts, unvouchered liabilities, work order administration/analysis, and administrative support activities for project controls functions.
Job Description
**While this position is designated as Remote, the selected candidate would need to be within a 4-hour drive of our Canton Eastern Regional Office in Canton, Ohio due to business needs.**
ESSENTIAL JOB FUNCTIONS:
Process intermediate and complex vendor invoices for management approval for contract labor and/or material services. Perform invoice audit review per the contract's financial Terms and Conditions for labor and equipment billing rates, subcontractors, materials, Per Diem, escalation, overheads, etc.
Interpret and understand contractual language and financial Terms and Conditions to apply to vendor invoices and contract reviews. Dispute vendor invoices for contractual compliance and interpretation. Provide material service support which includes obtaining and processing quotes, vendor support, receipting, and tracking.
Identify and submit unvouchered liabilities in accordance with accounting policies and SOX requirements. Ensure all policies and processes for accruing unvouchered liabilities are in alignment with the AEP project guidelines. Assist in developing efficiencies to record unvouchered liabilities for un-invoiced vendor services performed. Perform work order administration activities including set up, in-service reporting, and closing.
Ensure that asset retirements are properly identified for timely processing. Resolve errors with Accounting, Project Management, and various other departments within the AEP organization.
Provide assistance to ensure that the proper financial controls are in place for accurate project and work order reporting. Provide business and administrative support for: contract requisitions, bid packages, governance, and contract spend analyses; and creation of templates for business processes and tracking.
Provide support and coordination in the preparation, reporting, and analyses of monthly O&M and capital budgets.
Participate in process improvement initiatives related to financial and operational processes.
Draw from an understanding of processes and systems to assist with training initiatives of employees and contractors related to financial and operational processes and related system and software applications.
Assist AEP Audit Services with vendor and operational audits to ensure compliance with the contract's financial Terms and Conditions and AEP's policies and guidelines. Participate in special studies or projects as may be assigned.
Understand the AEP project management organizational standards and assist in the management of projects to those standards. Adhere to the guidance and standards put forth by the AEP Project Management Governance Committee.
MINIMUM REQUIREMENS:
**While this position is designated as Remote, the selected candidate would need to be within a 4-hour drive of our Canton Eastern Regional Office in Canton, Ohio due to business needs.**
Education: Education requirement is dependent upon experience as indicated below. Qualified degrees must be in a related field from an accredited university or college and could include Accounting, Business, Construction Management, Engineering, Technology, or Project Management.
- With a High School Diploma or GED, four (4) years' experience as a Project Financial Controls Analyst Associate (grade 005).
- With a qualified Associate's degree, three (3) years' qualified experience.
- With a qualified Bachelor's degree, one (1) year of qualified experience.
Experience: Qualified experience includes utility specific operations knowledge/experience with a good working knowledge of work processes and procedures. Experience should be in design, operations, planning, project management, cost tracking analysis, forecasting, project budgets, working with accounting principles, and/or construction or maintenance of systems and/or equipment.
License/Certifications: A professional or trade certification such as a CCMP, CETa, IQCP, PMP, RMP, etc. is not required at this level. A certification is required to progress to the Principle (grade 008) level of this job family if you have a high school diploma/GED or non-qualified higher education degree. Otherwise, a certification is preferred at the Principle level.
OTHER REQUIREMENTS:
1. Experience with Microsoft Office, PeopleSoft Financials, Business Objects, Cognos, and Maximo is preferred but not required.
2. Qualified professional with demonstrated teamwork capabilities working in a fast-paced environment.
3. Strong commercial, analytical, oral/written communication, and presentation skills are required.
4. Ability to successfully work with a diverse set of internal and external partners and all levels of the organization.
5. Core competencies include: adaptability/flexibility, teamwork/collaboration, communication, and planning/organizing.
6. Annual invoice volume: 50,000 invoices for $1.5 Billion; Unvouchered Liabilities for $2.0 Billion; Annual O&M and Capital Budget for $250 Million.
7. Ability to coordinate multiple intermediate and complex projects.
8. Understand and support the policies, values, principles, structure and behavior of AEP.
#AEPOH
#LI - REMOTE
Compensation Data
Compensation Grade:
SP20-006
Compensation Range:
$70,961.00-88,700.50 USD
Candidates will be considered based on their qualifications and the candidate’s ability to work from an approved work location. Although the location is flexible, AEP does not have a presence in all states and localities. The following locations are NOT currently approved for this position: AK, CA, CO, CT, DE, HI, IA, ID, KS, MA, ME, MS, MT, ND, NH, NJ, NM, NV, NY, OR, RI, SD, UT, VT, WY, US Territories or international work locations. AEP will consider qualified candidates who are willing to relocate to an approved work location, at the candidate’s expense, provided the relocation can be completed within a timeframe that meets AEP’s staffing needs. NOTE: All remote work locations require vetting and final approval prior to offer and/or start date. Any work locations listed as preferred or unapproved relate specifically to the requirements for this position and are not necessarily applicable to other posted positions.
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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all aspects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex, age, national origin, ethnicity, ancestry, veteran or military status, disability, genetic information, sexual orientation, gender identity, or any other basis prohibited by applicable law. When required by law, we must record certain information to be made part of an Affirmative Action Plan. Applicants for employment may also be invited to participate in the Affirmative Action Program by self-identifying their Race or Ethnic Identity.
