The Baltimore City Office of Information and Technology (BCIT) is seeking a Budget and Contracts Manager – Broadband and Digital Equity (BDE). The Contract and Budget Manager oversees all aspects of the budgets for the Office of Broadband and Digital Equity (BDE). The Contract and Budget Manager coordinates and manages all vendor contracts from the initial RFI, to RFP, and through the procurement, compliance, and renewal processes for BDE. The Contract and Budget Manager also streamlines and man... more details
THIS IS A NON-CIVIL SERVICE POSITION
POSTING DATE: 06/18/2024
CLOSING DATE: 09/18/2024 AT 12:00 MIDNIGHT
SALARY RANGE: $84,442.00 - $145,164.00 Annually
CLASS DESCRIPTION
The Baltimore City Office of Information and Technology (BCIT) is seeking a Budget and Contracts Manager – Broadband and Digital Equity (BDE). The Contract and Budget Manager oversees all aspects of the budgets for the Office of Broadband and Digital Equity (BDE). The Contract and Budget Manager coordinates and manages all vendor contracts from the initial RFI, to RFP, and through the procurement, compliance, and renewal processes for BDE. The Contract and Budget Manager also streamlines and manages all BDE-related contract and budget related activities. As one of BCIT’s leaders, this individual will be expected to:
- Act with transparency and integrity.
- Provide both strategic and tactical leadership.
- Avoid siloes and demonstrate a commitment to solving the problems and challenges that impact BCIT in a unified manner.
- Lead highly skilled professionals in a fast-paced environment with an emphasis on timely and quality service delivery.
- Provide thoughtful and constructive oversight guided by the strategic priorities, mission, vision, and values of BCIT.
- Utilize expertise to continuously improve BCIT as a whole and better serve the City of Baltimore community.
- Consistently work to streamline, increase efficiency, and provide frictionless interactions for our customers.
ESSENTIAL FUNCTIONS
- Coordinate and manage all vendor contracts.
- Track contracts from initial vendor discussions and negotiations, through procurement, compliance monitoring, and contract renewal.
- Process invoices for payment.
- Manage all purchasing details, including RFI’s, RFPs, PSAs, other formal bids, general quotes, contract invoicing, etc.
- Liaise with Law Department, Finance Department, and other agencies as necessary to implement vendor contracts.
- Report on contract implementation status, contract changes, and contract renewals as required.
- Reconcile budget to actual reports and provide reports to management monthly.
- Track all purchase orders for the Office of Broadband and Digital Equity
- Analyze a variety of financial information and provide recommendations to senior leadership regarding current rate of spend, outstanding encumbrances, and overall financial risk mitigation.
- Monitor BDE budget allocations, expenditures, fund balances to ensure budgetary conformance.
- Responds to a wide variety of inquiries of staff, leadership, and outside vendors for the purpose of resolving problems and providing information.
- Provide general leadership, guidance, and support to relative team members to collaborate, give feedback, develop plans, and reach team and individual goals.
- Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others.
- Perform other related duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS
EDUCATION: Have a bachelor’s degree in related field from an accredited college or university.
AND
EXPERIENCE: Have five years’ experience with contracts, public sector purchasing rules, RFP’s, invoicing, budgeting, and vendor relationships.
OR
NOTES(EQUIVALENCIES): Have an equivalent combination of education and experience.
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to work with and through people to establish goals, objectives, and action plans.
- Ability to quickly learn business and effectively manage time, resources, and deadlines.
- Ability to drive quality into the company culture by contributing to internal initiatives.
- Ability to efficiently coordinate multiple projects under the pressure of deadlines.
- Excellent written and verbal communication skills.
- Demonstrated ability to work independently and as a team member.
- Knowledge of purchasing rules in public sector.
- Knowledge of public sector contract processes.
- Knowledge of public sector budget processes.
NOTE: Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.
Financial Disclosure:
This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.
BALTIMORE CITY AN EQUAL OPPORTUNITY EMPLOYER
