Job Title: Senior Personnel Security Specialist
Department: Operations - Services
Reports To: RavenTek Program Manager
Location: Washington, DC with flexibility for Telework
Schedule: Monday - Friday
Hours: Full-time, 40-hours/week
FLSA Status: Exempt
Clearance: TS/SCI
Position Summary
As a Senior Personnel Security Specialist - Case Control Analyst at USAID (United States Agency for International Development), you will be responsible for managing and overseeing the personnel security clearance process. You will play a crucial role in ensuring the integrity and confidentiality of sensitive information related to personnel security matters. This position requires strong attention to detail, analytical skills, and the ability to effectively communicate with internal and external stakeholders. The performance of this position is key to RavenTek's performance on the contract, and therefore RavenTek's mission to support the USAID.
Essential Duties and Responsibilities
- Case Management: Manage a caseload of personnel security clearance cases, ensuring timely processing and adherence to established protocols and guidelines.
- Review and Analysis: Conduct thorough reviews and analysis of security clearance applications, identifying potential risks and discrepancies, and making recommendations for further action.
- Document Management: Maintain accurate and up-to-date records of personnel security clearance cases, including documentation of all relevant communications and decisions.
- Compliance Monitoring: Monitor compliance with personnel security policies and procedures, identifying areas for improvement and implementing corrective actions, as necessary.
- Liaison: Serve as a liaison between USAID and other government agencies involved in the personnel security clearance process, facilitating communication and information sharing.
- Training and Guidance: Provide guidance and training to staff members and contractors on personnel security clearance requirements and procedures.
- Reporting: Prepare regular reports on the status of personnel security clearance cases, highlighting key metrics and trends for management review.
- Quality Assurance: Conduct quality assurance reviews of personnel security clearance cases to ensure accuracy, consistency, and compliance with applicable regulations.
- Continuous Improvement: Participate in ongoing efforts to improve the efficiency and effectiveness of the personnel security clearance process, contributing ideas and suggestions for process enhancements.
- Enter actual time worked, once complete, at the end of the day, or no later than 10:00 a.m. the following workday, and submit timesheets at the end of each pay period.
- Submit MSRs (Monthly Status Reports).
- Monitor RavenTek email on a regular basis, at least 3 times per week, and respond accordingly.
- Complete required compliance training as assigned.
- Other duties as assigned.
Qualifications, Knowledge, and Critical Skills
- Knowledge of and experience with personnel security clearance policies, procedures, and regulations, preferably within the federal government.
- Strong analytical skills, with the ability to review and analyze complex information and make sound judgments.
- Excellent communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels of the organization.
- Attention to detail and accuracy, with the ability to manage multiple tasks and prioritize workload effectively.
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Education & Work Experience
- Bachelor's degree in a related field (e.g., criminal justice, security studies, public administration) preferred.
- Minimum of five years of experience in personnel security, security clearance adjudication, or a related field.
Certifications, Licenses
- Current TS/SCI security clearance
Work Environment
Employees will be working indoors in an office environment with other people. Potential moderate temperature fluctuations. Typical indoor and computer related noise level, and typical office, paper, and equipment related dust. Exposure to video display terminals occurs regularly.
Physical Demands
To successfully perform the essential functions of the job, the employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear; see to read printed materials and computer screens; mobility to work in a typical office setting. Ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and may be required to provide recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employees must be able to lift and/or move moderate amounts of weight, typically up to 20 pounds. Regular and predictable attendance is essential.
ADA: RavenTek will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.
EEO/AA: RavenTek does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.
This job description is not intended to be an all-inclusive list of duties and standards of the position and will be reviewed periodically as duties and responsibilities change with business necessity. Essential job functions are subject to modification. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
