The Getty Research Institute (GRI) seeks a full-time Library Assistant III to join the Interlibrary Loan team. Reporting to the Manager of Interlibrary Loan, the Library Assistant III's primary duties include handling all aspects of interlibrary loan borrowing and lending requests, including conducting complex bibliographic searches, tracking statuses of incoming and outgoing requests using IL - Liad, World. Share ILL, Primo, and Alma, providing scans from the Getty Library's general and special... more details
Library Assistant III
Job Family
Library
Type
Regular Full-Time
Position Status
Getty Center
Workplace Type
Onsite
Salaried/Hourly
Hourly
Hiring Pay Scale
$23.02 - $28.77 Hourly
Salary
Commensurate with experience and internal equity
Program/Department
Research Institute - 0419-Research Services and Collections
Requisition Number
2024-4427
ERRP Eligible
No
Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job Summary
The Getty Research Institute (GRI) seeks a full-time Library Assistant III to join the Interlibrary Loan team. Reporting to the Manager of Interlibrary Loan, the Library Assistant III’s primary duties include handling all aspects of interlibrary loan borrowing and lending requests, including conducting complex bibliographic searches, tracking statuses of incoming and outgoing requests using ILLiad, WorldShare ILL, Primo, and Alma, providing scans from the Getty Library’s general and special collections, preparing shipping forms, packing/unpacking materials, answering inquiries regarding the Library and its holdings, and providing instruction on use of software and equipment, including scanners, photocopiers, computers, printers, and microfilm readers. The Library Assistant III will also be cross-trained to assist other sections within the Research Services department (Reference and the Special Collections Reading Room) with desk coverage and researcher inquiries.
Major Job Responsibilities
Process interlibrary loan lending and borrowing requests
Conduct complex bibliographic searches to locate requested materials
Track status of incoming and outgoing requests using ILLiad, WorldShare ILL, Primo, and Alma
Prepare books for shipment and receive incoming books
Provide scans from the Getty Library’s general and special collections
Staff Interlibrary Loan desk on a daily basis and assist with Reference and Special Collections Reading Room desks as needed
Answer general policy and collection-related questions
Provide instruction on use of library software and equipment
Assess and track collection materials for digitization-on-demand
Assess and track interlibrary loan requests for possible fulfillment through purchase-on-demand
Qualifications
Bachelor’s degree in art history or related discipline preferred
Three years of interlibrary loan or equivalent experience combining research skills and customer service within a library setting strongly preferred.
Some supervisory and training experience preferred
Experience with ILLiad and/or WorldShare interlibrary loan management systems and the Ex Libris suite of products (Primo, Alma, Rosetta) strongly preferred.
Knowledge, Skills and Abilities
Strong communication skills, attention to detail, organizational skills, and the ability to work effectively with a wide range of Getty colleagues, staff at other libraries, and researchers required.
Exceptional attention to detail
Reading knowledge in at least one foreign language preferred
Ability to learn library-specific software applications
Ability to lift boxes and push book trucks up to 40 pounds
Experience with industry-standard software suites as appropriate to assigned duties
Experience with bibliographic databases and library-specific software applications (may include digital asset management systems) and productivity software preferred
Ability to handle rare and unique materials with care
Basic knowledge of bibliographic metadata structure and fundamentals
Familiarity with and knowledge of intellectual property and copyright issues
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
Equal Opportunity Employer
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
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