Requisition No: 832270
Agency: Juvenile Justice
Working Title: SECRETARY SPECIALIST - 80003186
Pay Plan: Career Service
Position Number: 80003186
Salary: $1,363.72 Bi-Weekly
Posting Closing Date: 07/12/2024
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The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation's veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
INCOMPLETE CANDIDATE PROFILES WILL NOT BE CONSIDERED
LOCATION, CONTACT AND SALARY INFORMATION:
LOCATION: CIRCUIT 4 PROBATION & COMMUNITY INTERVENTION – Clay County Probation Office located at 1417-2 S Orange Ave., Green Cove Springs - Duval Probation Circuit 4 Office located at, 7596 Centurion Parkway, Suite 100, Jacksonville, Fl 32256 - Juvenile Assessment Center (JAC) located at 1283 E 8th Street, Jax. 32206 - Nassau County Probation Office located at 86056 Pages Dairy Road, Yulee.
STARTING SALARY: $1,363.72 Bi-weekly. (In accordance with the current spending restrictions, an internal promotion into this position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)
CONTACT PERSON: Ines Parker, Juvenile Probation Officer. Contact (904)/253-4667 Email: Ines.parker@fldjj.gov
DESCRIPTION:
This work is performing routine clerical and administrative functions such as handling information requests, assisting constituents, preparing correspondence, receiving visitors, organizing and maintaining paper and electronic files, or providing information to callers.
JOB DESCRIPTION:
Acts as the receptionist and refer patrons to respective location and/or appropriate services. Answers telephones,
take and deliver messages to staff. Ensure phone calls are answered promptly, routed properly, and messages are
complete and accurate. Treat customers and Juvenile Justice partners in a courteous, respectful and professional
manner.
Files and retrieves materials. Assist in tracking required documents for timely submission. Must maintain an up-to-
date filling system, easily assessible by supervisor and other staff members.
Process incoming and outgoing mail. Date stamps incoming mail and routes to appropriate staff.
Prepare terminated cases for closed files. Manages closed files for unit and maintains record retention schedule.
Prepares files to be sent off for storage and maintains records for files no longer stored in the office.
Locates and attaches appropriate file to incoming correspondence requiring reply.
Processing cases, file Court paperwork and mail as they come into the unit.
Processing cases when a Filing Decision is received from the State Attorney's Office, including closing a case or
forwarding it to a Supervision Unit.
Maintaining unit supplies, including inventorying.
Performing tasks assigned by the JPOS such as filing, copying, typing reports, i.e. minutes of meeting and other
assigned correspondence.
Attending and completing training to increase job proficiency. Training includes: Completing the required amount of
yearly training as established by Departmental Policy, completing all mandatory training as established by
Departmental Policy, and Establishing with a Supervisor and following a yearly training calendar.
Provide coverage during the planned and unplanned absence of other secretarial support staff within the Circuit, to
include temporary workstation reassignment.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
High School Diploma is required at the time of submission of candidate profile.
A valid Driver's License is required. A valid driver's license is needed to deliver mail to the post office, if
needed and to take State Vehicles in for maintenance.
Knowledge of business formats and office procedures.
Knowledge of and ability to use Microsoft Office Software including Word, Excel, Power Point and Outlook.
Ability to make and receive phone calls.
Ability to greet and assist the public in a professional manner.
Ability to organize and maintain files/records.
Ability to coordinate with other staff.
Ability to complete work in a timely manner.
Ability to use computers and computer programs.
Ability to gain knowledge of My Florida Market Place.
SPECIAL NOTES:
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
