Job Abstract

Important responsibilities and duties may include, but are not limited to, the following:

• Act as a receptionist; answer the telephone and wait on the general public, providing information on departmental and City policies and procedures as required.
• Provide information and forms to the public as needed; apply departmental policies and procedures in determining completeness of applications, forms, records and reports.
• Type, word process and proofread a variety of documents including general correspondence, meeting minutes, agendas, reports, memoranda and statistical charts from rough draft, recordings, or verbal instruction.
• Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, records, verifying accuracy of information, researching discrepancies and recording information.
• Operate a variety of office equipment including copiers, postage meters, facsimile machines, and computers; input and retrieve data and text; organize and maintain disk storage and filing.
• Compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
• Contact the public and outside agencies in acquiring and providing information and making referrals.
• Order, receive, stock and issue materials, supplies, and equipment utilized in City operations.
• Process invoices, claim vouchers and purchase orders, ensuring appropriate approvals are obtained.
• Receive, sort and distribute incoming and outgoing correspondence.
• Perform related duties and responsibilities as required.

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Two years of responsible clerical experience.

Training:
Equivalent to the completion of the twelfth grade.

Knowledge of:

• English usage, spelling, grammar and punctuation.
• Modern office procedures, methods and computer equipment.
• Fundamental principles and procedures of record keeping.

• Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
• Perform routine clerical work including maintenance of appropriate records and compiling information for reports.
• Type or word process at a speed necessary for successful job performance.
• Operate a variety of office machines.
• Perform routine mathematical calculations.
• Respond to requests and inquiries from the general public.
• Understand and carry out oral and written directions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Correctly interpret and apply the policies and procedures of the function to which assigned.
• Perform general clerical work including maintenance of appropriate records and compiling information for reports.
• Work independently in the absence of supervision.

1. Applications are due by 5:00 P.M. on Monday, July 12, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
   NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues.
2. Applications will be screened for overall qualifications the week of July 15, 2024.
3. Candidates who meet the minimum qualifications will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.
4. The most qualified applicants will have their supplemental responses scored by subject matter experts. Supplemental responses will be scored by subject matter experts tentatively the week of July 22, 2024.
   The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
5. The most qualified applicants from the scoring of the supplemental questions will be invited to participate in an Oral Panel Interview.
6. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department’s discretion. The Department will conduct all final interviews and make the final candidate selection for this position.