Student Services Specialist/Mental and Health Services -Laney ** INTERNAL POSTING **

Updated: June 27

Oakland

4.4mi

Job Abstract

Under direction, performs professional work in the analysis, research, and preparation of reports in a broad range of student services areas. Performs related work as required. This position is grant funded. Continued employment is contingent upon refunding of the position Duties & Responsibilities Any one position may not include all the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be a... more details

Student Services Specialist/Mental and Health Services -Laney ** INTERNAL POSTING **

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Please see Special Instructions for more details.

**This position is grant funded. Continued employment is contingent upon refunding of the position**

APPLICATION PROCEDURES

1. Required documents may include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

Information on transcripts must include degree awarded and confer date.

(Copies of diplomas will not substitute fortranscripts.) (Finalists will be required to submit official transcripts from fully accredited college or university institutions prior to the final interview.)

Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s) (non-U.S. degrees) by the application deadline date.

2. Applications for this position will only be accepted through the online process.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype or phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.

CONDITIONS OF EMPLOYMENT

Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:

REQUIRED FOR ALL EMPLOYEES

PCCD COVID-19 Vaccination Requirement Policy:

Covered Individuals

All District employees are required, as a pre-condition and condition of employment, to furnish to Human Resources proof of full COVID-19 vaccination (as defined by the Center for Disease Control (CDC). All other covered individuals are also required to provide the same proof of vaccination as required by employees.

Acceptable proof of COVID-19 vaccination consists of:
A dated copy of the individual’s CDC COVID-19 Vaccination Record Card.
A dated and signed letter from the individual’s licensed care giver.
Copy of the official Personal Digital COVID-19 Vaccine Record from the California Department of Public Health

Proof of vaccination shall be provided no later than October 7, 2021.

Covered individuals who received approved declination/exemption pursuant to section (II) below must abide by masking and weekly COVID-19 testing requirements described in section (III).

COVID-19 Vaccination Declination

Covered individuals are allowed to decline COVID-19 vaccination for: (a) medical, (b) disability, and © religious grounds. Employees may also receive a deferral based on pregnancy. Employees declining to show proof of COVID-19 vaccination must provide the approved PCCD COVID-19 Vaccination Declination Form to Human Resources.1 PCCD retains the right to require documentation substantiating eligibility for declinations.

A covered individual with approved declination/exemption or deferral from vaccination shall abide by masking and weekly COVID-19 testing requirements described in section (III) below.

Masking and COVID-19 Testing

Covered individuals must at all times while on PCCD-controlled property wear face masks that fully cover both mouths and noses in accordance with mandates by the State of California and/or Alameda County and the District’s COVID-19 Prevention Plan.

Also, covered individuals with approved exemptions must provide weekly proof of a negative COVID-19 Test to the District Administration. Covered individuals with approved exemptions and who fail to comply with the PCCD masking and testing requirement are subject to corrective action by the District, including disciplinary action consistent with applicable employee collective bargaining agreements or student standards of conduct. District Administration will provide weekly lists to the responsible District manager of individuals who must provide proof of weekly testing.

Acceptable proof of negative COVID-19 testing consists of:
A dated copy of negative COVID-19 test results.2

A dated and signed letter from the employee’s licensed caregiver.

1 Employee receiving a deferral must provide proof of COVID-19 vaccination at the time of their return to work from maternity leave or submit a COVID-19 Declination Form and comply with the mandatory masking and testing protocols.
2 Employees receiving a POSITIVE COVID-19 test will not be allowed to report to work on any PCCD-controlled property, must follow CDC quarantine guidelines, and be followed by a Certified PCCD COVID-19 Contact Tracer.

Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.

Classified Union: This position is represented by a Collective Bargaining Agreement: Services Employees International Union (SEIU), Local 1021

MAY BE REQUIRED

Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

MISSION STATEMENT

We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Posting Details

College Information

Peralta/College Information

Laney College

Laney College, in the heart of vibrant, multicultural downtown Oakland, features the cosmopolitan atmosphere and human energy of a big-city university. Laney is adjacent to the Oakland Museum of California, blocks from historic Chinatown and a pleasant stroll from Lake Merritt.

Since 1948, Laney has provided educational opportunities to students throughout the East Bay and beyond. Serving approximately 14,000 students each semester, Laney reflects the incredible diversity of the community that surrounds it and provides opportunities to traditionally underserved populations. Dozens of languages are spoken on Laney’s campus each day.

The school boasts a proven track record of success with exceptional educational programs. The college was given full accreditation by the Accrediting Commission for Community and Junior Colleges (ACCJC) in summer 2009 – a distinction awarded to only five community colleges out of the 27 reviewed that year. In addition, Laney ranks among the top community colleges in California in transferring students to U.C. Berkeley.

Position Information

Job Title	Student Services Specialist/Mental and Health Services -Laney INTERNAL POSTING
Time Base	40 Hours/Week 12 Months/Year
Compensation	Salary Range: $5,594.91- $7,152.84/mo. Hiring Range: $5,594.91 - $6,179.87 /Mo - The maximum initial placement is Step 3 depending on experience
Position Type	Classified
Department	Education Success (546)
City	Oakland
State	CA
Job Description Summary	Under direction, performs professional work in the analysis, research, and preparation of reports in a broad range of student services areas. Performs related work as required. This position is grant funded. Continued employment is contingent upon refunding of the position
Duties & Responsibilities	Any one position may not include all the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions required for the position. Serves as a technical resource person performing project assignments in support of multiple Student Services areas. Prepares reports for the Department of Health and Mental Services. •Monitors and maintains Health Services Program and Mental Health Department operational budgets, including personnel action forms, requisitions, supply invoices, etc. · Coordinates and interfaces with vendors and consultants in order to help ensure successful execution of events, activities and programs; maintains project-related databases .•Drafts correspondence for signatures. Provides support in the development and maintenance of counselor schedules. May assist students and the Mental Health and Health Services Department by making appointments for counseling using the available scheduling tools and software ·Updates and/or proposes content enhancements/revisions to assigned student services websites, handouts, brochures, catalogs, handbooks, and documents, as directed. Responsible for maintenance of complex records. Establishes and maintains file tracking systems, databases, records, and other document resources for multiple student services areas. Serves as liaison among student services faculty, classified staff, representatives of community agencies, high schools and colleges, and the general public. Relays messages, answers questions, clarifies information, responds to requests, and resolves problems, as directed. Monitors and tracks budget allocations and expenditures in Mental Health Counseling and Health Services, and other Student Services areas. Assists with budget preparation maintains budget files, and prepares reports and records concerning department/program budgetary activities for management. Other Job Functions Coordinate and organize a wide variety of college related events. Develops and recommends any modification to improve department performance, efficiency and effectiveness. May assist with MIS reporting for student services. Performs a variety of analyses utilizing social science methodologies. Prepares reports with recommendations for action. Prepares policy and procedures manuals. Prepares analyses indicating potential fiscal impact of actions taken. Solves a variety of problems encountered while performing assigned duties. Assists in the preparation of the budget for multiple student services program areas. Interfaces with a variety of agencies and organizations in the performance of assigned duties; serves as a public face for the College. Performs other related duties as required.
Minimum Qualifications	1. Graduation from an accredited college or university and two years of college-level student services administrative support experience and/or any combination of training and experience that could likely provide the desired knowledge and abilities. 2. Demonstrated proficiency in the effective use of word processing, spreadsheet, database management, and presentation software programs (e.g., MS Office Suite programs), Internet and online administrative systems through personal computers. 3. Ability to independently set up, monitor and track budgets and prepare reports. 4. Ability to organize and work independently. 5. Knowledge and ability to apply proper English usage, grammar, and punctuation. 6. Understanding of sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.
Desirable Qualifications	Knowledge of: o concepts, techniques, procedures, and policies applicable to community college student services areas o administrative and office procedures and practices o research and analytical methods Ability to: o evaluate effectiveness of functions and operations o develop and evaluate alternatives for possible courses of action o prepare detailed reports and recommendations o establish and maintain cooperative relationships with others o communicate effectively, both written and oral
Environmental Demands	• Occasional work performed alone • Constant work around and with people
Other Requirements	• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs • Occasional lifting and carrying up to 15 lbs. • Occasional pushing and pulling up to 20 lbs. • Occasional twisting of body • Occasional use of manual dexterity • Occasional use of tactile acuity • Occasional use of visual acuity from a distance, with depth, and for color • Frequent work at a rapid pace • Frequent reaching, high, low, and level • Frequent audio acuity at all ranges, including speech • Frequent visual acuity for reading • Constant sitting • Constant use of clear oral communication
Tools & Equipment Used	Standard Office Equipment.
Application Deadline Date	July 11, 2024
Open Date	06/26/2024
First Review Date
Special Instructions to Applicants	APPLICATION PROCEDURES 1. Required documents will include: · Current resume of experience, formal education/training and qualifications. · Copies of supporting credentials, if applicable. · Copies of transcripts from fully accredited colleges or university institutions. (Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.) Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE. Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date. 2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS. 3. Travel expenses for the interview and selection process will be borne by the candidates. 4. Skype and phone interviews are not permitted. Appointment to the position is conditional upon the approval of the Chancellor. CONDITIONS OF EMPLOYMENT Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items: REQUIRED FOR ALL EMPLOYEES Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate. Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location. Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are: 1) A citizen or national of the United States; 2) An alien lawfully admitted for permanent residence in the United States; or 3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States. District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources. MAY BE REQUIRED Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.

Benefits Information

FRINGE BENEFITS

The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. The value of the employer contribution towards your benefits may increase your total compensation by as much as 47%. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical, dental, vision, prescription drug insurance coverage*

• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

In addition to your own contribution, Peralta also contributes 26.68% of your salary to the California Public Employees Retirement System (CalPERS). Effective January 1, 2013, the PEPRA (Public Employees’ Pension Reform Act) went into effect.

Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at http://www.calpers.ca.gov/eip-docs/employer/program-services/summary-pension-act.pdf. For further up to date information on CalPERS retirement eligibility and PEPRA, please visit the website at www.calpers.com www.calpers.ca.gov/. The CalPERS member handbook is available at http://www.calpers.ca.gov/eip-docs/about/pubs/member/your-benefits-your-future-school-benefit s.pdf., please visit the website at www.calpers.com. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

* Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution. Subject to change.

Mission Statement

The Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.

Applicant Documents

Required Documents

List of References
Resume
Transcripts

Optional Documents

Other Document
Cover Letter
Letter of Recommendation 1

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you find out about the position?
- Asian Week
- California Community College Chancellor's Office website
- Career Builder
- Chronicle of Higher Education website
- Chronicle of Higher Education newspaper
- Community College Jobs Website
- Community College Times
- Craigslist
- Diverse Issues in Higher Education
- El Mundo
- Hispanic Outlook in Higher Education
- Indeed.com
- Job Fair, Conference or Workshop
- Local Newspaper (Oakland Tribune, SF Chronicle, ect)
- Oakland Post
- Peralta Jobs Website
- Walk-In (PCCD Office of Human Resources)
- Women in Higher Education
- Word of Mouth
- 24-Hour Job Line
- Other
If you chose "Other" as your answer for the above question, please provide details
(Open Ended Question)
* Are you a current regular or hourly employee of the Peralta Community College District and a member of SEIU Local 1021? OR are you an SEIU hourly employee with an assignment end date that occurred within the last nine months?
- Yes
- No

Search Terms: Health, Mental, Specialist, Service, Mental Health

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