This position is responsible to support and process the District-Wide purchasing of items from the general fund, capital project, and student activity funds. This will be accomplished by following accounting/purchasing policies, practices, and procedures required by State Law and the Harrisburg School District. Primary Job Function: Purchase supplies, materials, equipment, and services that are necessary for the operation of the Harrisburg School District. Essential Functions Act as a liaison be... more details
Purchasing Specialist (Hybrid Work Schedule)
JobID: 5303 "
Position Type: Administration
Date Posted: 7/3/2024
Location: Administration
  Additional Information: Show/Hide Position Title: Purchasing Specialist (Hybrid Work Schedule ) Location: Administration - Business Office Reports to: Coordinator of Purchasing and Accounts Payable
Purpose of Position
This position is responsible to support and process the District-Wide purchasing of items from the general fund, capital project, and student activity funds. This will be accomplished by following accounting/purchasing policies, practices, and procedures required by State Law and the Harrisburg School District.
Primary Job Function: Purchase supplies, materials, equipment, and services that are necessary for the operation of the Harrisburg School District.
Essential Functions
Act as a liaison between Harrisburg School District and vendors.
Purchase the highest quality merchandise at the lowest possible price as requested by school employees and approved by school administrators.
Enter requisitions into accounting software for goods and services as requested and approved by school administrators.
Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, reputation, and history.
Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate responses to receive information to make purchases for district.
Research vendor options and secure optimal pricing and quality for products and services requested from staff within the district.
Organize and follow to conclusion all purchases. This includes the monitoring of invoices to determine the correctness of information, prices, coding, etc.
Review all open purchase orders and make follow-up contact with employees, administrators, or vendors to determine the status of the purchase.
Work with Accounts Payable to ensure timely payments of invoices, accuracy of payments and to close any purchase orders that are no longer needed.
Review and enter new vendor information into accounting software. Enter W-9 information into accounting software for all new vendors and update W-9 information for existing vendors.
Establish store accounts, as needed, and provide reports to district administration regarding the purchases being made using these store accounts. The store accounts need to follow the District’s Purchasing Policies and Procedures.
Confer with district administration to determine purchasing needs and specifications.
Work with District Administration to establish purchasing timetables, procedures, and forms.
Ensure that all purchases comply with PA School Code
Disseminate information to suppliers District’s purchasing policies and procedures.
Review the District’s Purchasing Policy and Procedures Manual for updates to be discussed with Administration.
Work with District Administration to administer and coordinate bids, quotes, and requests for proposals for the Harrisburg School District.
Responsible for monitoring the consortium websites for purchasing for the district.
Ensured the accuracy of vendor specifics/file maintenance/account codes and verifies the availability of budget dollars for the purchase.
Distribute purchase orders to the vendors.
Assists in closing purchase orders, tracking and following up with vendors.
Assist in the Fixed Assets process for the district.
Perform all other duties as assigned.
Minimum Training and Experience Required to Perform Essential Job Functions
Bachelor' Degree in Business or Education related field
2-3 years of related experience within purchasing and vendors
This is a fully remote position.
Salary/Benefits - In accordance with the Act 93 Contract Agreement - Salary based upon relevant experience and education; starting at $47,863
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.