Job Abstract

Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads and anticipate problems and conflicts in advance. Compile meeting agendas for weekly Senior Management Team meetings. Coordinate travel schedules and arrangements and collect required travel documentation. Build presentations on Microsoft Keynote/ PowerPoint for meetings, conferen... more details

Job Description

The Administrative Assistant is responsible for supporting all day-to-day activities undertaken by SVP, International Marketing. This is a globally focused role and includes managing schedules, coordinating meetings and handling travel arrangements. This role will also include the preparation of presentations, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally across all international territories.

Responsibilities:

Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads and anticipate problems and conflicts in advance
Compile meeting agendas for weekly Senior Management Team meetings
Coordinate travel schedules and arrangements and collect required travel documentation
Build presentations on Microsoft Keynote/PowerPoint for meetings, conferences and events
Establish and maintain positive relationships with internal and important external clients
Maintain proper recordkeeping and filing system for all work
Compose and type routine e-mail correspondence
Perform basic administrative tasks, e.g. photocopying and filing
Assist other department members as necessary and serve as back up for the desk of President of Worldwide Marketing
May assist in making arrangements for temporary help, storage, etc.
Handle extremely heavy phones and act as back up for the marketing team
Prepare and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensure the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintain department business with the utmost confidentially

Qualifications

Bachelor’s Degree or 3+ years of experience supporting a senior level executive

Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, Excel and Keynote
Knowledge of all basic office equipment required

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Willingness to work evenings and weekends with short notice and be flexible with hours

Desired Characteristics:

High degree of professionalism and the ability to interface well with Senior Level management
Demonstrable senior EA experience: a truly committed individual who has experience supporting a manager across difference time zones
Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad
Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements
Ability to work independently and show a very strong sense of initiative and intuition
Expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties
Show initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Ability to pay attention to multiple details and multiple tasks while minimizing errors
Ability to work on a team and willingness to give assistance to co-workers in other areas
Experience working in and a positive attitude toward, a rapidly changing business environment
Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $47,500 - 60,000 (Not bonus eligible)

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing [email protected].

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