The Executive Assistant is an integral role on the Executive team reporting directly to the Chief Executive Officer. This person will be responsible for all administrative functions needed to ensure the smooth operation of the overall department. Responsibilities include (but not limited to): Administrative Support: Duties include sales pipeline management, meeting scheduling, calendar organization, travel planning, event planning and other duties/ special projects as assigned by the CEO. Depart... more details
The Executive Assistant is an integral role on the Executive team reporting directly to the Chief Executive Officer. This person will be responsible for all administrative functions needed to ensure the smooth operation of the overall department.
Responsibilities include (but not limited to):
Administrative Support: Duties include sales pipeline management, meeting scheduling, calendar organization, travel planning, event planning and other duties/ special projects as assigned by the CEO.
Departmental Budget Tracking and Reporting, Expense Management: Filing timely expense reports for CEO and maintaining monthly budgets as requested/required by Finance. Ensuring that all reports are accurate.
Working with legal team to acquire SOWs, NDAs, Independent Contractor agreements and appearance releases for various projects.
Support the team with organization of events and creation of presentations
Qualifications:
3-4+ years of experience in an executive administrative support role in a fast-paced, environment preferred
Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) as well as Keynote and Google Suite
Excellent communicator, both written and verbal
Well-organized, with strong attention to detail and follow-up
Personal Attributes:
Above all, integrity and honesty
An exceptional work ethic
Optimism and energy for the brand and its future
An open and collaborative nature
Incredibly organized and capable of juggling multiple projects simultaneously
A high degree of self-awareness of one’s own personal style, strengths and weaknesses and motivational triggers.
Intellectual curiosity and enthusiasm for learning.
Enjoys working in a fast-paced corporate environment
Action Oriented—enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available; willing to take unpopular stands when necessary.
Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V
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