Job Abstract

Here you can:

The Global Advertising Sales & Partnerships (Ad Sales) organization is looking for an HR Coordinator to join their team! The HR Coordinator will perform a broad range of client support activities including employee interaction, Human Resources administration, and project work. This position is also responsible for interfacing and problem solving with several business partners such as Talent Acquisition, Finance, Benefits, Payroll, HR Operations, and Corporate Human Resources. This position will manage administrative and coordination support for the team including strategic HR initiatives, workflow forms, payroll processing, and SAP updates.

Role Summary
The HR Coordinator is responsible for performing a broad range of HR and administrative support for a client base of Advertising Sales. This position is responsible for interfacing & problem solving with several business partners including Recruitment, Finance, Benefits, Payroll, Compensation, HRIS & Corporate.

What you’ll do:

Client Service

• Respond to routine questions from clients including, but not limited to benefits, payroll, vacation or redirect clients to appropriate contacts
• Deliver high client service by offering solutions and effectively problem-solving questions or concerns raised by clients
• Act as the primary liaison with several HR departments including Payroll and Benefits, to manage and resolve day to day employee issues

Recruiting, Staffing & Onboarding

• Prepare job descriptions for open positions and post open jobs via nbcunicareers.com
• Process new hires in HRIS system
• Ensure new hires are setup with a reserved desk, laptop, and desktop equipment
• Meet with all new hires to walk through benefits, payroll, internal systems, etc.  
• Lead recruiting of temporary talent through AgileOne
• Work with business clients in processing contractor setup requests for temporary employees

HR Processes

• Process transactions for data changes including promotions, compensation, timekeeper actions, termination paperwork, leaves of absence, and other actions
• Complete separation agreements & coordinate all final payroll payments
• Serve as primary user for all HR systems: SAP, Timekeeper, Smart Recruiters, etc.
• Assist in program rollouts (i.e. performance review process, salary planning, benefits open enrollment, etc.)
• Deliver training to employees with direction and support of team as needed
• Keep apprised & updated on new regulations, company policies & procedure

Reporting/Administrative

• Run/generate monthly and ad hoc employee data reports in the system on an as needed basis
• Provide administrative HR support, including preparing presentations, sending employee communications, and maintaining and updating organization charts
• Assist with change management initiatives as they relate to client group
• Maintain and create all employee files and complete I-9 verifications for all new hires

Project Management

• Coordinate and oversee programs and initiatives in the Ad Sales organization.
• Meet with stakeholders to discuss program status and goals.
• Demonstrate effective time management through strategic planning and scheduling.
• Assess the strengths and needs for improvement after programs are rolled out.