Financial Analysis & Reporting Prepare and maintain reports for all industry sponsored studies belonging to assigned P - Is that show the financial status of each study, including both current revenue and expenses along with anticipated revenue and expenses. Prepare and maintain reports for all assigned P - Is summarizing free balances for all ancillary accounts (30 s, 40 s, 80 s, 90 s, etc.). Provide account information when study team members and P - Is need to make purchases or request servic... more details
The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
KEY FUNCTIONS
Financial Analysis & Reporting
Prepare and maintain reports for all industry sponsored studies belonging to assigned PIs that show the financial status of each study, including both current revenue and expenses along with anticipated revenue and expenses.
Prepare and maintain reports for all assigned PIs summarizing free balances for all ancillary accounts (30s, 40s, 80s, 90s, etc.).
Provide account information when study team members and PIs need to make purchases or request services or new hires.
Regularly review all invoices from other departments within MD Anderson for accuracy and ensure that they are paid in a timely manner – IDSR, CTRC, etc.
Review and complete monthly Statistical Sampling entries for assigned PIs by institutional deadlines.
Review and analyze data from above reports to identify trends or problem areas and formulate strategic solutions to address any deficiencies.
Meet regularly with assigned faculty to review financial account status and provide updates regarding invoicing and payments, as well as discuss personnel financing and plan for their continued support.
Provide guidance and advice to faculty regarding the appropriate use of funds according to institutional policies and procedures.
Maintain projections of current and anticipated personnel spending along with anticipated personnel funding.
Create break even report for PI clinical trial portfolio and determine their team’s monthly burn rate.
Review all sources of personnel funding to ensure all personnel are being charged to the correct accounts for invoicing and effort reporting purposes.
Prepare and process ePAFs for new hires, staffing changes, or to correct any errors on study deficits.
Regularly calculate personnel money earned on each sponsored project, and regularly prepare IDTs to move that personnel funding from individual study accounts to fund the personnel Infrastructure Accounts.
Assist in the preparation of other monthly and annual financial reports as assigned.
Manage Alliance trials for faculty and provide quarterly expense report to the sponsor or CRO.
Invoicing
Review all sponsored contracts and invoice as appropriate on a routine basis to ensure invoicing occurs as outlined in the sponsored contract.
Download study charges from epic and reconcile against coverage analysis and budget to invoice sponsor for expense reimbursement.
Track payments to ensure they have been received and reflected to study account as expected.
Coordinate with Grants & Contracts to make sure that the accounting for all invoices is accurate and all payments are posted to the correct accounts.
Review hospital billing records, study accounts, and coordinate with study teams to be sure that all invoices listed on the contract are properly invoiced to the sponsor.
Review patient travel reimbursement submissions from the patient, review for accordance with sponsor’s contract and institutional rules, prepare check request submissions, prepare invoices for sponsor reimbursement, and monitor accounts to be sure that all patients have been properly reimbursed and all reimbursements have been paid by the sponsor.
Coordinate with Pre-Award on contract amendments for those studies where the existing contract does not provide adequate coverage for the expenses incurred.
Quarterly Effort Reporting/Certification
Coordinate the quarterly effort certification process with PI and study team members in accordance with institutional policy.
Review all effort cards for alignment with department records.
Meet with principal investigators to review their own effort cards as well as the cards for all employees whose salary is supported from their sponsored projects.
Monitor ECC system to track timely certification and processing of reports.
Process all ePAFs/retros needed to ensure that the effort certified matches actual payroll.
Maintain high level of expertise for effort certification through educational opportunities and interactions with Grants & Contracts personnel.
Monthly Fee processing of Institutional Start-up Fees and Department Core Rees related to clinical research projects and other studies.
Process start-up fees on a monthly (or quarterly) basis ensuring timely and accurate recording and reporting of financial data.
Process department core fees acquired from clinical trials to ensure salaries are covered for regulatory accounting personnel and clinical research supervisors.
Other duties as assigned.
EDUCATION
Required:
Bachelor's degree in Business Administration or related business specialty.
EXPERIENCE
Preferred:
Experience with MD Anderson Clinical Trials: invoicing, reconciling EPIC charges, effort reporting, processing ePAFs.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
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