Job Abstract

$96,600-$130,600 annual, commensurate with experience

A.   POSITION PURPOSE
 

Manage the Senior Investment and Financial Reporting Accountant and Senior Accountant in all assignments, including the preparation of monthly investment journal entries, initiation of capital calls, and preparation of investment footnotes for the financial statements. Coordinate university tax reporting and other tax matters. Manage the University’s endowment reporting and unitization of endowment pool. Assist the Assistant Controller and Controller in preparation of the University financials. Act as a Finance Representative to various University departments and train other Finance Representatives.

Manage the Investment Accounting Process and the Senior Investment Accountant

• Train and manage the Senior Investment Accountant in all tasks, including the monthly investment account reconciliations and journal entries to record investment activity
• Act as a liaison between the auditors and the University’s Investment Office
• Prepare or delegate preparation of information requested by the University’s external auditors, including the investment leadsheets and financial statement footnotes
• Prepare Investment Rollforward analysis, to be used in the cash flow statement
• Review capital calls initiated by the Senior Investment Accountant and verify that all capital calls are initiated and approved timely

Manage Gift Accounting Process and Senior Accountant

• Train and manage the Senior Accountant in University’s gift revenue cycle and reconciliations for pledge receivables and reserve accounts.
• Oversee accounting for internally and externally administered split interest and annuity agreements.
• In coordination with the University Development Office, ensure stock gifts are appropriately recorded and reconciled.
• Train, manage and delegate the tasks associated with preparation of schedules for annual financial audit and annual income tax returns
• Respond to queries and provide guidance to the Gift Accountant, especially while providing financial support and analysis to the Law School, Property Management, University Relations and other departments as assigned.

Coordinate University Income Tax Return Preparation

• Compile and analyze data to facilitate the annual Income Tax Return (Form 990 and 990-T) filing.
• Coordinate with the University’s contracted external tax firm to aid in preparation of the annual tax return for the University and related entity Bronco Bench Foundation (BBF).
• Work with University departments, such as Development and Conference Services, to obtain information needed for the tax return.
• Identify University activities that represent unrelated business income tax (UBIT), prepare schedules for the tax return and financial statement audit.
• Gather and analyze K-1’s for the University’s investments.
• Prepare and distribute the annual related party and conflict of interest tax questionnaire sent to University officers, directors, trustees and other key employees. Compile results and incorporate in the tax return.
• Evaluate University policies for not-for-profit tax matters, such as tax-exempt bond compliance, executive compensation, and UBIT, coordinating across departments to suggest and implement necessary changes. Expand and publish documentation of procedures.
• Prepare supporting schedules and respond to questions to assist Moss Adams with the preparation of state tax returns.

4.    Other Taxation Responsibilities

• Respond to tax-related questions from academic and administrative departments.
• Develop and monitor policies, procedures, and processes that comply with tax regulations, including sales and use tax, taxable fringe benefits, and imputed income.
• Manage process for monitoring private use on the University’s tax-exempt bond projects. Coordinate with the University’s third-party servicer in preparing analysis as required for reporting on IRS 990 Schedule K.
• Research and remain informed about new University initiatives and changing laws that impact not-for-profit organizations and the higher education sector, and be proactive in the development of the related University policies and procedures incorporating the changes in the laws.
• Coordinate with the Provost Office to calculate imputed income on employee note receivable forgiveness and other compensation items, and communicate to the Payroll department.
• Monitor for potential imputed income inherent in University housing leased to faculty or staff.
• Prepare annual return for Foreign Bank Account reporting (FBAR) for the University and account signers.
• Supervise preparation of sales and use tax returns and 540NR forms. File the returns for Santa Clara County and Alameda County.

Endowment Accounting and Reporting

• Use Fundriver endowment management software to unitize endowment pool on quarterly basis. Add new gifts to the Fundriver system on a quarterly basis, perform quasi endowment transfers, and appropriately allocate investment return on endowment.
• Calculate yearly spendable income allocation in Fundriver and verify accuracy and consistency with the University spending formula and guidelines.
• Coordinate with the University Budget Office to ensure endowment income is transferred to the correct operating funds or reinvested, as appropriate.
• Coordinate yearly endowment donor reporting with Development office.
• Utilize functionality of Fundriver to create and run reporting to be used by Management in decision making.
• Administer the Fundriver system, manage access and security, and train departmental users to obtain necessary information.
• Perform modelling of endowment income, as needed to facilitate decision making regarding University budgets and cashflow forecasting.
• With the help of Senior Accountant, prepare and reconcile the endowment roll forward.

Senior Finance Representative

• Act as a resource to other Finance Representatives by answering questions and providing training.
• Develop training curriculum that results in consistent financial performance across campus Workday Financials end-users.
• Assist in maintenance of financial forms and reference documents on the University Finance Office website.
• Analyze data in order to provide meaningful information to managers to support business decision making.  
• Act as a financial liaison between the department business managers and the University Finance Office (UFO).
• Monitor fund balances and department budgets to rectify any fund deficits and/or budget overages.
• Review and approve Financial Transaction Adjustment Request (FTAR) journal entries for departments, ensuring University procedures and fund structure rules are followed.
• Provide Workday Financials training to new business managers within supported departments.

Assist in preparation of University financials

• Perform Allocation of University plant, facility, interest and other expenses to programs
• Analyze restricted funds activity to prepare net asset roll forwards
• Assist with preparation of year end financials, workpapers, and related audit schedules

8.  Other duties as assigned.
 

C.   OTHER DUTIES

• Prepare statistical/financial management reports, year-end account audit schedules and tax schedules as needed.
• Work with others to ensure related processes flow effectively and efficiently.
• Utilizing available technology, review policies and procedures and propose changes to improve effectiveness in executing responsibilities.
• Continue to develop expertise with available technology
• Student Staff supervision as needed
• Other tasks as assigned

RECEIVES WORK DIRECTION FROM

Receives work direction from Assistant Controller, University Controller, Associate Vice President for Finance and other colleagues as appropriate.

F.   GENERAL GUIDELINES

• Recommends initiatives and implements changes to improve quality and services.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Maintains contact with customers and solicits feedback for improved services.
• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
• Researches and develops resources that create timely and efficient workflow. 
• Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
• Prepares and submits reports as requested and required.
• Develops and implements guidelines to support the functions of the unit.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

• Possess a high degree of initiative, natural inquisitiveness, attention to detail and follow through, as well as ability to adjust to changing requirements and priorities. 
• Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently. 
• Must possess strong interpersonal, written and oral communication skills.
• Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department.
• Experience in non-profit fund accounting and corresponding tax considerations a plus.
• Experience with major enterprise resource planning (ERP) systems such as Workday, Oracle or SAP desired. Preferably possess advance knowledge of data query and reporting tools.
• Excellent computer skills (Google Workspace, Microsoft Office)
• Commitment to understand and willingness to support Santa Clara University’s distinctive Jesuit educational vision and institutional values of competence, conscience and compassion in pursuit of its mission and goals.

• Bachelor's degree. Advanced degree in accounting or finance preferred, public accounting (audit) experience and/or CPA designation a plus.
• At least 8-10 years of relevant experience in a finance or accounting required.  Those with at least 6 years of relevant finance or accounting experience will be considered if they possess one or more years in a managerial capacity.

H.   PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal. 
• May be required to travel to other buildings on the campus or to the Jesuit School of Theology campus in

      Berkeley.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, vendors or suppliers.

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Indoor office environment with windows.
• Offices with frequent interruptions.

?Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).   

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services  website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.