Program Plan Coordinator – Day Habilitation
Salary Range: $20.00-$22.00 per hour
Schedule: Monday through Friday, 40 hours per week, day shift
Location: Various sites throughout Dutchess County NY
Abilities First, Inc., has been making a difference in the lives of people with developmental disabilities for almost sixty years. We offer a wide variety of services including school and preschool programs, day habilitation, residential habilitation, community habilitation, and employment services.
Abilities First recognizes the value of diverse experiences, identities, and backgrounds, and does not discriminate in hiring. We are inclusive, welcoming, and supportive of people of varying abilities, races, ethnicities, religions, socio-economic status, gender, and gender identities. Abilities First is proud to be an equal opportunity employer.
Position Summary
The Program Plan Coordinator is responsible for ensuring the certification of documentation of each individual’s program plan. Program plan coordinator will assist at assigned locations to ensure quality and regulatory compliance as it relates to paperwork and training. The program plan coordinator is responsible for partnering with the coordinator to ensure all filing is complete.
Position Standards
1. Ensures the completion of written program plans and related objectives.
2. Ensures goals are appropriate for person as well as meet the 12 billable service required by OPWDD
3. Responsible for ensuring monthly notes (hab checklists) are entered for assigned program sites by the 7th of the following month on the computer using the designated software program.
4. Ensure that all Hab checklist reports have been submitted by the 10th of the following month and review for accuracy ensuring they capture the individual’s response to service and a note has been completed for all individuals on the current roster.
5. Ensures communication with billing department and trouble shoots/corrects any related billing issues/documentation errors.
6. Ensures compliance with all billing, regulations, law and other requirements as it relates to paperwork.
7. Establishes a schedule with the Director/Assistant Director for monitoring and oversight of required documentation/follow-up.
8. Demonstrates good organizational and time management skills
9. Completes level one internal audits for assigned programs and ensures all follow-up is completed and documented
10. Ensure level II audit follow-up is completed and documented for all assigned programs
11. The program plan coordinator is a liaison with Abilities First providers, outside agencies and the individuals in order to ensure regulatory compliance pertaining to documentation.
12. Track, review and approve SAP, review life plans, review and approve ISP programs
13. File all required documentation in individual files at assigned program locations
14. Primary liaison with Therap related issues/concerns/changes
15. Partner with Director/Assistant Director and coordinator to assist with training, meal time observation, active engagement and community inclusion opportunities/choice to ensure they are in compliance with the HCBS setting rules
16. Partner with Assistant Director to assist with intake packet review, screening, visits, and follow-up
17. Consistently exhibits the qualities of a committed and professional employee including but not limited to: respect toward others, strive for excellence, teamwork and unity.
18. Follows all agency and departmental policies and procedures
19. Ensures timely reporting and follow-up of participant related incidents. Participates in the investigative process as directed.
20. Will incorporate core concepts of CQL’s person-centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights.
21. Fulfills mandated reporter role by interrupting and reporting suspected abuse to administration immediately.
22. Supports agency vision and mission.
23. Adheres to Code of Ethical and Legal Behavior.
24. Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, in order to perform the essential functions of this job, an individual shall be required to:
- Have the ability to lift up to 50 lbs., bend, squat, bend the knees, pivot and grasp with both hands (in order to properly and safely perform the techniques taught in CPR/First Aid, behavior intervention techniques, and lifting and carrying techniques).
- Lift individuals by using appropriate techniques, including but not limited to usage of tools to assist, such as the Hoyer Lift.
- Assist individuals in ambulation by providing physical assistance, including use of a gait belt or other equipment where necessary.
- Have the ability to stand and walk for extended periods of time.
- Have the ability to push, pull, and maneuver adults in wheelchairs.
- Possess verbal and written communication skills, in English, to ensure adequate regulatory documentation.
This is a full-time position eligible for these benefits:
- Vacation, sick, personal, and holiday time off
- Health, Dental, and Vision Insurance options
- Retirement savings options with 403(b) plan
- Employer paid life insurance
- Tuition Reimbursement
- Increased earning potential with online training through College of Direct Support
- On Demand Payment – access your earnings as early as the next day
- Discounts with Verizon, AT&T, Royal Carting, etc.
- And More!
