Job Abstract

Are you a motivated and detail-oriented individual who is looking for a challenging and rewarding opportunity to showcase your skillset while providing valuable assistance to the Commonwealth? If so, the Department of Labor and Industry, Office of Vocational Rehabilitation (OVR), is seeking an enthusiastic candidate to join the team as an Executive Secretary 1. Advance your professional career and apply with us today!

As an Executive Secretary 1, you will be responsible for providing confidential, administrative, and clerical support to the Executive Director in addition to other members of the executive team. Duties include maintaining and organizing the Executive Director and Deputy Executive Directors’ calendars, scheduling out-of-state trips and trips within the Commonwealth and inputting travel expense reports, and screening incoming calls for the Executive Director and responding to voicemails. You will also develop and maintain a regular and confidential filing system that includes correspondence pertinent to the entire OVR operation, as well as correspondence with private agencies, other state agencies, and correspondence relating to all vocational rehabilitation programs and activities. Excellent interpersonal skills are utilized to maintain contact with public and private executives, various professionals, and other officials on the Executive Director's behalf to provide assistance to them in their dealings with the office.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. Work hours may be flexible within a 7.5 hour workday.
• Telework: You may have the opportunity to work from home (telework) part-time, upon completion of the training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: Most employees will start at the beginning level of the advertised salary.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.