POSITION SUMMARY
The Project Administrator supports construction Project Management staff with administrative duties and promotes a team environment on large project sites. This role is responsible for helping with many of the duties surrounding the construction project. This is a wide-ranging array of tasks, from staying in touch with contractors, badging and orientation of new employees, scheduling appointments, procuring supplies, visiting worksites, helping to prepare reports just to name a few. This is a critical role that is instrumental in a successful project.
What you’ll do:
- On-board new employees, manage New Contractor Orientation badging process for all employees.
- Organize, distribute, collect and maintain timecards for all site personnel and maintain manpower lists.
- Assembles binders for key parties (submittal, proposals, O&M)
- Assists Project Managers in tracking and creates field daily reports.
- Updates, takes and tracks meeting minutes.
- Updates project logs.
- Creates and files electronic and hard copy files for each construction project.
- Sets up key party contact directories.
- Reviews and distributes documents/correspondence to field personnel and other key parties.
- Copies and distributes specifications and drawings to field personnel and other key parties. Archives files and drawings.
- Archives files and drawings.
- Manages calendars and schedules. Arranges for meetings, conferences, and programs on and off-site.
- Spearheads local social activities.
- Performs other duties as assigned.
What you’ll need to be successful:
- You have experience providing great admin support to a team.
- You have strong oral and written communication skills.
- You enjoy and have the ability to work under pressure with numerous interruptions.
- You have excellent customer service skills.
- You have knowledge of Spreadsheet software and Word Processing software.
- You have the ability to write routine reports and correspondence.
- You can add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and you have the ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- You can to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
- Associate degree (AA) or one to two years related experience and/or training; or equivalent combination of education and experience.
YOU Matter
PEOPLE FIRST: BUILDING TALENT BY DESIGN
At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.
If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job. We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.
If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, thenJOINour team and become a part of an organizationthat valuesPEOPLE,SAFETY, INNOVATION, COLLABORATION, INTEGRITY,ACCOUNTABILITY& SUSTAINABILITY.
Benefits:
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
- 401(k) Plan with50% Company Match (no cap) and immediate 100% vesting
- Annual incentive program based upon performance, profitability, and achievement
- Medical, Dental, Vision Insurance – 100% Paid for Employee
- Term Life, AD&D Insurance, and Voluntary Life Insurance
- Disability Income Protection Insurance
- Pre-tax Flexible Spending Plans (Health and Dependent Care)
- Holidays/Vacation/Personal Time/Life Events Leave
- Numerous training opportunities and company paid membership for professional associations and licenses
For more information on Southland Industries, please visit our website:Southland Careersor onFacebookorLinkedINorTwitter
To hear what our employees are saying about working at Southland Industries, check out our Career Video -Working at Southland
Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
**All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. **
**We are not able to offer sponsorship of employment at this time**
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