Job Abstract

The Administrative Assistant will be responsible for but not limited to:

• Answering and directing phone calls to appropriate parties or taking messages
• Conduct research compile data and prepare papers and reports for consideration and presentation by executives, committees, and board of directors
• Assist our in house travel coordinator with maintaining a travel spreadsheet
• Attend meetings to record minutes
• Greet visitors and determine whether they should be given access to specific individuals
• Create, maintain and enter information into databases
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Qualifications:

• Proficiency in MS Word, PowerPoint, Excel, and Outlook
• Proficient with writing skills, organization, problem solving, supply management and inventory control
• Professionalism and verbal communication skills

Key Competencies

• Communication skills - written and verbal
• Planning and organizing and prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility and adaptability
• Adaptability