The Human Resource Administrator performs various duties including scheduling interviews; preparing interview folders; submitting candidates to background and pre-employment testing; preparing job folders; auditing and preparing invoices for payment; preparing ad-hoc reports; participating in department projects; auditing Form I-9 and other forms to ensure compliance; and maintaining employee personnel files. This position is located at Customer Support Services in San Jose, California. ESSENTIA... more details
California Water Service
Job Description:
The Human Resource Administrator performs various duties including scheduling interviews; preparing interview folders; submitting candidates to background and pre-employment testing; preparing job folders; auditing and preparing invoices for payment; preparing ad-hoc reports; participating in department projects; auditing Form I-9 and other forms to ensure compliance; and maintaining employee personnel files. This position is located at Customer Support Services in San Jose, California.
ESSENTIAL FUNCTIONS:
Provides general support including the preparation of employment application and new hire materials, interview and job folders, various forms and reports, and presentations
Submits candidates to pre-employment testing, background screening, references, and drug testing
Recruits, screens, participates in interviewing, and on-boards new employees
Responsible for scheduling phone and in person interviews, and booking travel arrangements for candidates
Participates in recruiting job fairs events
Manages the employee referral process, tracks all referrals, and submits qualified referrals to the Applicant Tracking System (ATS)
Prepares and enters personnel and payroll changes into the Workday system; audits and reviews the changes to ensure accuracy
Completes annual Affirmative Action Reports (AAP) and Equal Employment Opportunity (EEO) reports; ensures reports are filed correctly
Completes and submits the monthly temporary report and audits hours/days to ensure compliance with the collective bargaining unit agreement
Responds to general inquiries regarding the recruitment and selection process
Complies with Sarbanes-Oxley (SOX) regulations as required
Maintains employee personnel files
Performs other similar duties as assigned
Attends meetings and training as directed by California Water Service
MINIMUM QUALIFICATIONS:
High School diploma or GED
Two year of experience working in a Human Resources or office environment
Must be professional, discrete, and able to handle multiple priorities
Proficient in the use of Microsoft Office applications
Valid California Driver license
Salary Range: $58,400 - $104,700
Deadline to submit resume is Tuesday, July 2, 2024.
The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service, Texas Water Service, and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.
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