Lead Entertainment Assistant- Student Union

Updated: May 18

Orange

1 University Dr

Expired

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Job Abstract

Responsibilities Work alongside the graduate assistant and professional staff to supervise Student Union Assistants, including hiring, training, team development, performance evaluation, and accountability. Through supervisor shifts, oversee the day-to-day operations of the Student Union in partnership with campus departments including Public Safety, Dining Services, Facilities Management, Custodial Services, and Information Systems and Technology. Manage Student Union by ensuring all equipment ... more details

Lead Entertainment Assistant- Student Union

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Please see Special Instructions for more details.

Mandatory training dates include July 29-Aug 2 and August 12-16, 2024
Ability to work 15 hours per week as necessary in Fall and Spring semesters.
Interterm work is available but not required.

Posting Details

Student Title Classification Information

Quick Link	https://chapman.peopleadmin.com/postings/34185
Job Number	SE37124

Position Information

Department or Unit Name	SE - Student Union
Position Headcount	1
Position Title	Lead Entertainment Assistant- Student Union
Academic Year	Academic Year 2024-25
Term or Semester	All Academic Year
Is this Role for an Undergrad or Grad Student?	Undergrad
Anticipated Pay Range	$16.50 - $16.50
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?	Orange
Approved Supervisor	Karla Monterrey
Supervisor Email	monterre@chapman.edu

Scheduling

Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date	07/29/2024
Projected End Date	05/25/2025
Average number of hours per week	Up to 19 Hrs

Position Summary Information

Job Description Summary	Work alongside graduate assistant and professional staff to supervise Student Union Assistants, including hiring, training, team development, performance evaluation, policy enforcement, and accountability responsibilities. Through supervisor shifts, oversee the day-to-day operations of the Student Union in partnership with campus departments including Public Safety, Sodexo, Facilities Management, Custodial Services, and Information Systems and Technology. Address employee needs regarding scheduling, including approval of shift changes. Serve as primary contact for Argyros Forum Student Union at campus-wide involvement fairs and sessions. Communicate and collaborate with campus partners and student organizations to promote daytime and evening entertainment programs. Programs include: Regular movie screenings, live music performances, sporting event and award ceremony watch parties (e.g. Superbowl watch party, Academy Awards watch party, Grammy watch party Coordinate daily music and television schedules to foster an atmosphere appropriate to the time of day and students’ routines. Schedules include: Sports in the Union television schedules and morning, lunchtime, and evening music and television schedules.
Responsibilities	Responsibilities Work alongside the graduate assistant and professional staff to supervise Student Union Assistants, including hiring, training, team development, performance evaluation, and accountability. Through supervisor shifts, oversee the day-to-day operations of the Student Union in partnership with campus departments including Public Safety, Dining Services, Facilities Management, Custodial Services, and Information Systems and Technology. Manage Student Union by ensuring all equipment and furnishings are working properly and that facilities are clean and tidy. Responsibilities include routine maintenance and cleaning as well as submitting work requests for major issues to campus departments Promote the use of Student Union virtual engagement platforms (e.g. Engage, Instagram, etc.) Ensure appropriate use and return of Department of Student Engagement marketing materials Address employee needs regarding scheduling, including approval of shift changes Assist campus departments and student organizations in planning events Provide on-site supervision of events hosted by campus departments and student organizations Serve as primary contact for Argyros Forum Student Union at campus-wide involvement fairs and involvement sessions Attend weekly meetings with the supervision team Lead monthly team meetings with all Student Union staff Assist in Department of Student Engagement department-wide events Assist in other duties as assigned
Required Qualifications	Availability to work at least one closing shift per week (Monday-Friday) Demonstrated ability to lead and motivate a large group Ability to delegate effectively Ability to work throughout the month of August Strong interpersonal and customer service skills Demonstrated ability to anticipate customer needs Dependability and accountability Initiative and the ability to work independently with little supervision Effective written and oral communication skills Time management skills Ability to manage conflict and apply feedback to work performance Attention to detail and ability to accept direction Punctuality Ability to work evening and weekend hours as necessitated by programming and facility operating hours Ability to use standard office equipment including computer, copier, telephones Federal Work Study Award Minimum of a 2.5 GPA
Desired Qualifications	Prior experience with the audio/visual systems in the Student Union Prior experience planning, coordinating, and executing logistics of programs and events Familiarity with departments and organizations at Chapman Demonstrated desire to learn Knowledge of or experience with campus policies and procedures Effectiveness in establishing rapport with Chapman professional staff Ability to climb a ladder Ability to lift objects of 45lbs
Special Instructions to Applicants	Mandatory training dates include July 29-Aug 2 and August 12-16, 2024 Ability to work 15 hours per week as necessary in Fall and Spring semesters. Interterm work is available but not required.

Budget Information

Is Federal work-study required?	With or Without FWS
Contact Email for Who Entered This Posting	Karla Monterrey
Timecard Approver	Karla Monterrey
Timecard Approver Email	monterre@chapman.edu
Timecard Approver ID	2000576
Timecard Approver PSN	00001691
Fund - Dept - Program - Project	100-6763-67630
Is the position Grant Funded?	No
If position is Grant Funded, List the Funding Source
If Grant Funded Position is paid from multiple accounts, give details here.

Posting Detail Information (HR Only)

Account Code	503000 Non-FWS or 503015 FWS
PSN with FWS	00003473
PSN without FWS	00004017
Grad Student PSN	N/A
PSN Status	Verified
PSN Handled By	MD 5/17/24
Job Code	SD1A - Stud Asst I General - WC 8810
Job Family	Administrative Services
Job Title for PeopleSoft	Student Assistant Lead
Worker's Compensation Code	8810
Open Date	05/17/2024
Close Date	06/17/2024
Applicant Confirmation Message	Thank you for your interest in on-campus student employment opportunities at Chapman University! We appreciate the time you have taken to participate in our recruitment process. Your application was received and will be reviewed by the hiring manager over the next several weeks. Candidates who are most appropriately suited for the position will be contacted. This posting will be removed from the website once the position has been filled by Student Services.
Applicant Negative Message	Thank you for your interest in this position. Based on your responses to the questions on the employment application, you do not meet the minimum qualifications for this position. Please do not let this discourage you from applying for other positions that interest you.
Open Until Filled	No

Special Job Requirements

Review specific training requirements for this role and follow relevant section instructions as needed.

FERPA TRAINING

FERPA training required?	Yes

FERPA training is required for a handful of student worker roles. Please review this description to determine if the job necessitates FERPA training for your student worker(s).

What is FERPA training for and who does it apply to? The Family Educational Rights and Privacy Act of 1974 (FERPA) protects the privacy of students by limiting third party access to student education records. When a student reaches the age of 18 or begins attending a postsecondary institution, regardless of age, FERPA rights transfer from the parent to the student.
Common roles at Chapman that require FERPA training are positions in Accounting, Human Resources, Residence Positions, Jobs that need access to CANVAS, etc.

Follow these steps to ensure your newly hired student workers self-enroll for FERPA Training:

If this position requires FERPA training, please direct students to self-enroll via this link: https://chapmanstudents-ca.vectorlmsedu.com/training to sign-up for and take the required training.

Ensure students have taken the required training within the first week of their assignment by asking them to email you a copy of their Completion Certificate.

If the student has completed FERPA training from a previous job on campus, they are still required to send their Certificate of Completion to you.

Student Worker Email

Student Worker Email Required?	No
Student Worker Email Prefix	sestu

<hr style="height: 1px; background: black"> CANVAS Access

Will this Student Worker require Canvas Access for Grading?	No

<hr style="height: 1px; background: black"> Background Check

Does this position require a Background Check?	No

<hr style="height: 1px; background: black"> LiveScan

Does this position require a LiveScan?	No

<hr style="height: 1px; background: black"> Specialized LAB Training

Is Lab Safety Training needed for this position?	No
What PI's Lab will this work be done in?

Pre-screening Questions

Required fields are indicated with an asterisk (*).

* Will you have 20 hours of availability each week? Note that Student Union GRAs will be scheduled to work 8-10 hours per week.
- Yes
- No
* Are you available to work evenings and weekends?
- Yes
- No

Applicant Documents

Required Documents

Resume

Optional Documents

Search Terms: Entertainment, Assistant, Student, Lead, Education

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