Job Abstract

Company Overview:

We are a family-owned company with 16+ restaurant concepts nationwide and recently named one of the Top 200 Restaurant Groups by Nation’s Restaurant News. Our restaurant group is big enough to provide tremendous growth opportunities, yet nimble enough that you can make a difference and your voice will be heard. Be part of a unique, innovative, thriving restaurant group that is known for having “The Hottest Cocktail Spot” – Eater LA, two locations listed in Yelp 100’s “Most Romantic Restaurants”, and three of the “Top 100 Independent Restaurants” in sales in the USA – Restaurant Business

Our mission at Specialty Restaurants is to consistently deliver a 5-star experience for our teams, guests, partners and community. We look forward to adding our next valued team member!

Pay: $80000 - $95000 / year

Job Summary:

The Executive Assistant/Special Projects Manager serves as a right hand to the CEO, President of Restaurants, Director of Development, and VP of Food & Beverage. The position requires a dynamic individual who can manage numerous administrative tasks to ensure the teams’ efficiency and productivity. The role involves assisting in strategic decision-making and handling executive-level administrative functions. This role offers an exclusive opportunity to contribute to the financial success of the restaurant & development groups while also supporting the Executive teams’ daily activities. The candidate should possess strong administrative capabilities coupled with a proactive approach to efficiently handle diverse responsibilities.

Responsibilities:

Calendar Management:

• Manage the CEO's calendar by scheduling meetings, appointments, and events, considering priorities and ensuring efficient use of time.
• Manage the calendars of the President of Restaurants, and VP of Food & Beverage as needed.

Communication and Correspondence:

• Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts.
• Work with Executive team in updating quarterly goals and objectives and scheduling quarterly reviews.

Travel Coordination + Company Events:

• Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members.
• Charity Events - Coordinate payment and attendance to various charity events, including golf tournaments. Organize table lists for events.
• Organize various company events throughout the year.

Meeting Support:

• Prepare agendas, presentations, and materials for meetings, ensuring the CEO is well-prepared and equipped with relevant information.
• Board Meeting (quarterly) - Prepare Board packet and coordinate distribution with Board members. Set up conference room and order food for all board meetings.
• Plan and execute projects, including but not limited to conferences and meetings.

Project & Information Management

• Organize and maintain confidential files, documents, and records related to the Executive teams’ responsibilities and initiatives.
• Manage records storage inventory.
• Manage various systems and contracts for all restaurants and support center.
• Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO.
• Create project timelines and budgets, and track progress against them
• Manage special projects and initiatives as directed.

Property Management:

• Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations.
• Support the CEO and Director of Development in property acquisition and lease agreements.
• Assist in tracking property-related financials, including budgets, invoices, and payments.
• Support Center management.
• Ring Alarm system, OpenPath door system, copy machine, kitchen supplies, Costco ordering, music, storage, coffee machine maintenance.

Qualifications, Skills and Abilities:

• Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field is preferred.
• Experience in the restaurant and/or hospitality industry and property management is highly preferred.
• Strong proficiency in data analysis tools (e.g., Excel).
• Excellent organizational and multitasking skills.
• Exceptional written and verbal communication skills.
• Attention to detail and ability to maintain confidentiality.
• Prior experience as an executive assistant or supporting C-level executives is a plus.
• Detail-oriented with a strong emphasis on accuracy.
• Ability to manage multiple projects simultaneously, prioritizing and delegating tasks as needed.
• Ability to interact with all levels of management.
• Strong problem-solving skills and the ability to work independently.
• Strong PC skills with a working knowledge of including but not limited to MS Excel, MS Word, MS Office, and Outlook.
• Must be able to clearly and effectively communicate in English.

Physical Demands:

• Must be able to sit and/or stand for several hours at a time. Lift and carry up to 30 lbs.

Disclaimer: The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

Specialty Restaurants Corporation maintains a drug free workplace. The Company will consider for employment qualified applications with criminal histories in a manner that is consistent with local, state, and federal law. All job offers are contingent upon successfully passing of a background check.