The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position:
This position is characterized by its advanced level of knowledge, experience required, and the ability to perform senior level administration for numerous complex procurement and contracting assignments with minimal oversight. The Senior Contract Administrator is proficient in public procurement including the related regulatory requirements of local, federal, and state compliance.
Conducts public works, construction and rolling stock related solicitations.
Ensures contracts protect Omnitrans’ interests and upholds policies and procedures. Interprets and clarifies contract provisions, confers with and advises project managers regarding preparation of technical and scope requirements and compliance related matters.
Prepares, reviews and recommends the suitability of a particular method of procurement: Request for Quotes (RFQs), Request for Qualifications (RFQs), Request for Proposals (RFPs) Invitation for Bids (IFBs), and Design Build solicitation packages. Prepares policies, guidelines and procedures, public notices, posts solicitations on Omnitrans’ online bidding system, prepares addenda, and creates Purchase Orders.
Plans procurement processes and assists user departments with setting schedules; develops understanding of internal customers’ budgeting needs and procedures; provides pricing estimates and procurement strategies for projects. Reviews requisitions for funding availability and account code accuracy, policies, guidelines and procedures and related materials management practices. Establishes evaluation criteria in cooperation with the Project Manager.
Chairs evaluation committees in the evaluation of proposal. Evaluates proposals, conducts price and cost analysis, and determines responsiveness and responsibility. Reviews bids to determine lowest, responsive, and responsible bidder. Leads negotiations. Creates and prepares staff award recommendations for management, Board Committees and Board of Directors.
Prepares various contract award letters and related notices. Responds to bid and proposal award protests.
Confers with project manager to ensure contract compliance and conformance to applicable laws. Reviews and approves invoices for projects. Oversees the review, documentation, and approval of claims and invoices submitted against contracts.
Prepares complex contract amendments, revisions, terminations, and close-outs. Negotiates settlement of contract disputes.
Completes final draft of contracts. Maintain contract files for all projects for post-award activities. Verify accuracy and compliance of certified payroll documentations and submission to the Department of Industrial Relations.
Coordinates escrow agreements.
Attends progress meetings to review contract issues, set payment schedules. Monitors contract compliance.
Assists in developing claim strategies designed to minimize damage assessment and effect on schedules.
Compiles statistics for reports and studies related to procurement activity; determines market effect on pricing and prepares price reasonableness reports.
Prepares various periodic and special reports; assists in providing training. Makes recommendations for improving operating procedures and policies.
Arranges and participates in final inspection and prepares closeout documents.
Briefs management on assigned projects and gives oral presentations as applicable.
Maintains, supports, and promotes a safe work environment while complying with all of Omnitrans’ safety rules, policies, and procedures.
Assists new vendors/contractors with the procurement process; attends various meetings, including pre-bid, job walks, pre-conference and post award debriefings.
Other duties may be assigned.
