Job Abstract

Senior Administrative Assistant at Conejo Valley Unified Application Deadline Continuous Date Posted 6/10/2024 Contact Michelle Woods (805)498-4557 7409 Number of Openings 1 Salary Pay dependent on experience Add'l Salary Info $65,988.60 - $79,815.48 Annually Length of Work Year 12 months Employment Type Full Time Job Description / Essential Elements:BASIC POSITION FUNCTION:Under general supervision, performs a variety of difficult, responsible and specialized administrative and clerical duties ... more details

Senior Administrative Assistant at Conejo Valley Unified

Application Deadline

Continuous

Date Posted

6/10/2024

Contact

Michelle Woods
(805)498-4557 7409

Number of Openings

Salary

Pay dependent on experience

Add'l Salary Info

$65,988.60 - $79,815.48 Annually

Length of Work Year

12 months

Employment Type

Full Time

Job Description / Essential Elements: Print

BASIC POSITION FUNCTION:
Under general supervision, performs a variety of difficult, responsible and specialized administrative and clerical duties as related to the functions and operations of an assigned department or division unit.

DISTINGUISHING CHARACTERISTICS BETWEEN RELATED CLASSES

The position allocated to this class exercises a considerable degree of initiative, tact and mature judgment in the performance of a variety of administrative duties in support of a department head or an assistant/deputy superintendent. The incumbent must possess the experience and diplomacy necessary to interact with the public. Duties are performed under minimal supervision and require a comprehensive knowledge of District, division and/or department policies and procedures. Positions in this class are distinguished from the next lower secretarial support class, Secretary, by the performance of duties requiring a greater working knowledge of the technical subject matter and functions of the office. Work is usually varied in nature and requires the incumbent to secure more information than is given with the assignment, and involves selection and application of technical or legal concepts and procedures to solution of a problem. The work is further distinguished from that of Secretary by delegation of more responsibility for performance of duties and by the greater complexity of the work.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Manages administrative support functions within an assigned department or division unit including establishing relative priorities of current and anticipates workload and organizing and conduction assignments according to deadlines.
Receives and responds to inquiries incoming in person, by phone or email, providing general and specialized information regarding departmental functions that may require the use of judgment, tact and sensitivity and the interrelation of policies, rules and procedures; researches and responds to requests or refers complaints and requests to other staff when warranted.
Manages the calendar of an administrator; keeps the administrator informed of appointments, priorities, and deadlines through multiple channels as appropriate and in a timely and efficient manner; maintains calendar of activities, meetings, and various events for other assigned staff.
Coordinates activities and meetings with multiple departments, the public, and outside agencies; prepares and assembles meeting agenda items and materials; takes, transcribes, and distributes meeting minutes.
Designs, organizes and maintains forms, records, reports, files and logs to support technical work processes in areas of assigned responsibility; designs, develops and maintains spreadsheets, including charts, graphs, tables, and flowcharts in order to enable data interpretation and manipulation for administrative decision making purposes;
Independently or in accordance with general instructions researches and assembles information from a variety of sources for the completion of specialized forms, technical reports and Board of Education agenda reports, legal documents, purchasing, professional services or educational programming related contracts, varied letters and memorandum; copies, compiles and distributes contracts, reports, documents and other materials.
Designs and produces newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications as assigned.
Independently or in accordance with general instructions researches and assembles information from a variety of sources for the completion of specialized forms, technical reports and Board of Education agenda reports, legal documents, purchasing, professional services or educational programming related contracts, varied letters and memorandum; copies, compiles and distributes contracts, reports, documents and other materials.
Establishes and maintains complex, interrelated filing systems; tracks department staff leave requests, and maintains payroll and personnel related records.
Assists with review of administrative procedures and development of systems to assure compliance by all staff.
May assist in assembling and preparing the annual department budget and contracts; monitor expenditures against budget; prepare purchase requisitions and requests for payment.
Monitors and updates the district website to ensure data and information presented is up-to-date and easy to comprehend.
Provides training, work direction, and guidance to clerical or other department personnel as assigned.

MINIMUM ENTRANCE QUALIFICATIONS:

Graduation from high school or G.E.D. equivalent; and three years of increasingly responsible office administrative, specialized administrative support or secretarial experience; or an equivalent combination of training and experience.

Knowledge of:

Organization, policies and rules of assigned campus or administrative office;
District organization, operations, policies and objectives;
Office procedures, methods, and equipment including computers;
Basic computer applications such as word processing and spreadsheet software;
Records management principles and procedures including record keeping and filing principles and practices;
Methods and techniques of proper phone etiquette;
Mathematical principles;
Basic principles of business letter writing and report preparation;
Fundamentals of English grammar, spelling, and composition;
Principles and practices of business communication;
Laws, policies, rules, regulations, and procedures related to the major functions of the District;
Customer service and public relations methods and techniques.

Ability to:

Learn and utilize the latest version of word processing software, including Microsoft Office related applications, as well as other applicable technologies involved in department operations;
Interpret and apply general administrative and departmental policies and procedures;
Apply applicable federal, state, and local laws, codes, and regulations;
Learn and apply new information and skills;
Type, keyboard, and/or enter data at a speed necessary for successful job performance;
Make arithmetic calculations quickly and accurately;
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person;
Plan and organize work to meet changing priorities and deadlines;
Understand and carry out oral and written directions;
Communicate clearly and concisely, both orally and in writing;
Establish and maintain effective working relationships with those contacted in the course of work;
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports;
Demonstrate mental acuity sufficient to perform the essential functions of the position;
Exercise initiative and independence of judgment and action;
Analyze situations accurately and adopt effective courses of action;
Exercise diplomacy, poise and tact in contact with parents, staff, community members or other District stakeholders.

Requirements / Qualifications

Please follow the link below to fill out the application within the CVUSD website.

Comments and Other Information

Recruitment will close when a sufficient number of applications have been received.

Links Related To This Job

Learn About Our Community

View Other Job Desc. / Ess. Elem.

CalPERS Links

Not all postings qualify for CalPERS. Informational Only.

CalPERS Retirement Benefits

Search Terms: Administrative Assistant, Administrative, Operations, Senior, Assistant

Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.

Administrative Assistant Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

Thousand Oaks

Hiring Immediately! Multiple Positions Available. $15-$57/Hr.