Assist the Accounts Payable Manager on all matters related to the research, maintenance, and implementation of accounts payable functions and procedures. Major Duties: Review, verify, process, and code petty cash, check requests, and vendor invoices. Prepare and execute check runs, electronic transfers, and payments for petty cash, check request payments, and vendor invoices. Maintain and digitally archive vendor files, including acquiring W-9 s for onboarding. Manage vendor inquiries and handle... more details
About Us Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! Benefits Benefits/Perks: Tuition Assistance Program Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays) Healthcare Plans (Medical, Dental, Vision, and Pet Care) 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time) Employees hired in this role will be expected to work in the office 3 days/week, 2 days remote. Specific schedules are determined on department needs. Overview Title: ACCOUNTS PAYABLE Specialist, Finance Department Reports to: Accountants Payable MANAGER Location: 305 Seventh Ave., New York, NY 10001 Hours: 35 hours, Non-Exempt Salary: $46,125-$51,250/Year Job Summary: Assist the Accounts Payable Manager on all matters related to the research, maintenance, and implementation of accounts payable functions and procedures. Major Duties: Review, verify, process, and code petty cash, check requests, and vendor invoices. Prepare and execute check runs, electronic transfers, and payments for petty cash, check request payments, and vendor invoices. Maintain and digitally archive vendor files, including acquiring W-9s for onboarding. Manage vendor inquiries and handle phone inquiries directed to the Accounts Payable department. Aid in account analysis and the resolution of invoice discrepancies. Monitor and keep cash disbursement account information up to date. Update the petty cash list and assist in preparing and filing 1099s. Receive, date, and stamp incoming mail. Review all vendor invoices and statements and conduct research to address any outstanding queries. Process bank deposits and maintain utility and rent facilities lists. Ensure the accurate and organized maintenance of payable records. Perform filing, copying, and mailing duties as required for the department. Assist Accounts Receivable in locating copies of invoices as needed for billing purposes. Support month-end closing processes and contribute to audits by providing necessary documentation and evidence. Assist the Accounts Payable Manager as and when required. Qualifications: High school diploma with two years experience in Accounts Payable. Must be proficient in Microsoft Office, accounting software, and databases. Must have excellent written and communication skills. Excellent organizational skills and attention to detail. Ability to prioritize and multitask in a fast-paced work environment. High degree of accuracy and efficiency. Familiarity with Generally Accepted Accounting Principles (GAAP). Additional Information Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with. Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services. We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.
