Job Abstract

The Accounts Payable Clerk/Administrative Assistant is an accounting and administrative support position in a fast-paced property management company. The accounts payable portion will be performed 80% of the time and administrative portion 20% of the time.

Job Duties and Responsibilities:

• Receives and responds to incoming calls from homeowners, Board members and vendors. Follow through on various requests.
• Updates homeowner and association information in the system and shared files.
• Relieves concierge/telephone operators on an as needed basis.
• Keeps work spaces organized and maintained, Alerts Office Manager of low supplies and assists in supply stocking and distribution.
• Processes print jobs, scanning and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
• The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.
• Enter, check and approve all invoices for payment for multiple communities.
• Perform basic invoice filing and check filings for multiple communities.
• Review and reconcile past-due outstanding invoices.
• Ensure invoices are processed for all communities.
• Verify amounts and codes on invoices.
• Ensure vendors are entered into the system and process any that are not.
• Other duties as assigned.
  
  

• High School Diploma or GED required
• 1+ years of AP and clerical experience.
• Professional customer service skills.
• Perform calculations and analysis used in basic accounting.
• Evaluate, analyze and prioritize data in various forms and formats.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Confidentiality and discretion in the performance of all duties and responsibilities.

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