Job Abstract

Ultimate Staffing is looking for a receptionist for our biopharmaceuticals company in King of Prussia, PA.

Contract Duration: 3 months (with opportunity to convert to perm)

Pay: $26hr

Job Summary

This position is responsible for appropriately greeting and interacting with guests, ensuring the lobby area is clean, answering telephone lines, issuing badges for visitors, checking IDs, monitoring access control, de-escalating situations and communicating with the security team. Further this position is also responsible for providing administrative support for both KOP Security and the Enterprise Security team based in KOP.

Job Responsibilities

Reception:

· Courteously greet, assist, and direct all guests

· Ensure appropriate front desk reception protocols are followed

· Screen phone calls, redirect calls, and take messages when appropriate

· Maintain a well-organized and clean front desk, reception area

Security:

· Ensure security protocols are followed

· Maintain compliance to access controls for all reception area entrances, to include maintaining physical or electronic logs, issuing and retrieving access cards, and notifying personnel of guests

· Lock/unlock front doors at designated times

· Issue site related materials

· Alert management of potential security issues

· Appropriately create and file electronic security records

· Assist with data entry during security reviews and audits of access control systems

· Manage the KOP Security office calendar for site specific terminations in accordance with Workday termination report

· Ensure access cards from global visitors are disabled in access control system in accordance with Workday termination report

Administration:

· Maintain and order office supplies for KOP Security

· Coordinate the setup of new vendors within Ariba for Enterprise Security and other transactional activities related to billing

· Issue purchase orders and investigate non-payment of invoices when necessary

· Liaise with Enterprise Security to support tasks as needed

· Liaise with site/global admins to answer site specific inquiries related to reception and/or security

· Complete expense reports for KOP Security and Enterprise Security

· Support, and ensure compliance to regulatory requirements, audit procedures, and various internal programs

· Manage bookings and provide access to the Executive Boardroom

· Carry out other administrative functions to support site operations

Job Qualifications

· High school diploma or equivalent required; Associate degree or above preferred; CPR and First Aid certified a plus

· 3 years related experience

· Experience in security and administrative or receptionist positions

· Strong knowledge of Microsoft Office and other office technologies Experience in Ariba and Concur preferred

· Detailed and customer service oriented

· Excellent verbal and written skills

· High level of attention to detail

· Strong organizational skills and ability to multi-task

· Problem solving

· Proactivity and self-direction

· Comfortable with routinely shifting demands

· Strong working knowledge and abilities with computer programs and an aptitude for learning new software and systems

· Sound knowledge of administrative processes and office organization

· Able to complete assigned tasks with minimal to no supervision

All qualified applicants will receive consideration for employment without regard to race, color,
To apply please email your resume to yang@rothstaffing.com