Job Abstract

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ABOUT US:
The East Bay Regional Park District is a system of beautiful parklands in Alameda and Contra Costa counties to the east of San Francisco. The system comprises 73 parks spanning across 126,809 acres; 1,250 miles of trails; 55 miles of shoreline. We manage and preserve natural and cultural resources for all to enjoy and protect. The regional parks are ideal for healthful recreation and environmental education. Learn about our Mission and Vision, History, and our contributions to the United Nations 17 Sustainable Development Goals.

OUR MISSION:
EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.

OUR VALUES:

• Respect – We honor the land we steward, each other, and the park visitors we serve.
• Resilience – We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships – Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness – We communicate openly, honestly, and reliably.
• Transparency – We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

CLASS CHARACTERISTICS:
Reporting to the Assistant General Manager of Finance and Management Services/Chief Financial Officer, this classification serves as a member of the Park District’s senior leadership team, with responsibility for providing leadership, direction and technical expertise to the programs and staff of the Finance Department. This classification is distinguished from the higher-level classification of Assistant General Manager of Finance and Management Services/Chief Financial Officer in that the latter has overall responsibility for the direction, and goals of an entire Division, comprised of various departments and Chiefs. It is further distinguished from the lower-level program manager classifications in that the Assistant Finance Officer has overall responsibility for the management and direction of a department comprised of multidisciplinary programs and staff.

• Plans, organizes, supervises and coordinates the activities, programs and staff of the Finance Department.
• Participates in the establishment of departmental policies and procedures in accordance with Park District and Finance & Management Services Division goals and objectives.
• Develops and administers comprehensive financial and accounting programs in line with the Park District’s Master Plan.
• Assists in the formulation and implementation of departmental priorities and objectives.
• Ensures compliance with local, state and federal laws, regulations, codes and standards.
• Develops management systems and procedures for program evaluation.
• Updates, develops, and implements policies, procedures, and internal controls to ensure that accounting processes and record keeping adhere to governmental accounting practices.
• Prepares requests for proposals and facilitates selection for specialized and technical financial services.
• Participates in the development and management of internal service funds, grants, business plans, and special initiatives to support agency operations.
• Provides highly responsible, and complex, expert consultation to the Park District’s executive management team.
• Develops partnerships with other agencies and/or private businesses and other businesses models.
• Serves on a variety of internal and external committees, work groups, and/or ad hoc task forces related to field of expertise.
• Works directly with departments to continually improve customer service, internally and externally.
• Oversees and assists with the preparation of Finance & Management Services trainings.
• Selects, develops, motivates, evaluates, and directs the work of subordinate staff directly and through subordinate supervisors.
• Provides oversight and guidance to subordinate supervisors in personnel and labor relations matters.
• May represent the Park District and make presentations as required to the Board of Directors and Board Committees, or at governmental or public meetings.
• Acts as Assistant General Manager of Finance and Management Services/Chief Financial Officer as directed; Performs related duties as assigned.

• Manages the annual audit process and preparation of Annual Comprehensive Financial Report in compliance with accounting and auditing standards.
• Prepares periodic and special financial statements and statistics.
• Supervises and oversees accounts payable, accounts receivable, purchase cards,bank reconciliations, fixed assets, monthly and year-end general ledger functions, and payroll function to ensure proper accounting and accurate reporting in accordance with laws, regulations, employee bargaining agreements.
• Responsible for review and update of Park District fiscal policies and procedures.
• Works with the Information Services Department and consultants to administer the electronic financial/accounting software system.
• Ensures accurate and timely reporting and employee pay.
• Collaborates with the Human Resources Department to ensure delivery of accurate and timely Employee compensation and benefits.
• Manages preparation of Special Assessments and review of pension assets and liabilities

• Manages District-wide capital finance and funding programs.
• Capital budget development.
• Performs highly complex professional assistance in support of the Park District’s Executive Team and Board of Directors in the delivery of capital finance planning, development of funding strategies, and long-term capital budgeting.
• Supervises office services function.
• Oversees grants process, grant compliance, and the review of grant applications and reports.
• Manages Major Infrastructure Renovation and Replacement Internal Service Fund and special revenue programs.
• Procurement functions, and requests for proposals
• Long-term forecasts
• Works with the Information Services Department and consultants to administer the electronic financial/accounting software system.
• Analyzes existing Park District infrastructure needs.
• Evaluates the status of Park District projects.
• Prepares funding plans for projects and monitors progress.
• Manages the planning, execution, and delivery of special projects for the Division.
• Provides supporting information to the Park District’s Legislative and Government Affairs unit and other staff developing Park District legislation.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures and identify opportunities for improvement and direct implementation of improvements.

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: A Bachelor’s or Master’s degree from an accredited college or university with coursework in accounting, finance, business administration, public policy, or a related field,

AND

Experience: Five years of experience in governmental accounting/financial administration, including two years of supervisory responsibility.

Substitutions: A Master’s degree from an accredited college or university in a related field or a current license as a Certified Public Accountant (CPA) may be accepted as an equivalent to a maximum of two of the required five years of experience.
License or Certificate: Possession of a valid Class C California Driver’s License is a condition of initial and continued employment in this classification.

• Must pass a Level 2 Background Check.

KNOWLEDGE, SKILLS, AND ABILITIES
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

KNOWLEDGE OF:

• General accounting and budget standards and practices.
• Federal, state, and local laws governing payroll, pension, accounting practices, and reporting; principles of effective supervision, training, and evaluation.
• Park District's Equal Employment Opportunity Policy objectives.
• A supervisor's role in the Equal Employment Opportunity Policy objectives and the processes available to meet objectives.
• Labor relations principles.
• Information technology and its uses to enhance business performance and efficiency; Fiscal and budgetary practices and policies.
• Principles and practices of program planning, administration, and evaluation; Laws, rules, regulations and policies surrounding work.

• Plan, organize and evaluate Department activities and staff.
• Assist with the development and implementation of goals, objectives, policies, procedures, work standards and internal controls.
• Direct, evaluate, and supervise work of assigned personnel; interpret and apply laws, rules, and regulations.
• Manage security and coordinate continuing system improvements with staff and consultants; Provide technical consultation to internal and external customers and stakeholders.
• Set and achieve measurable goals and objectives; analyze and problem solve.
• Manage multiple competing priorities.
• Prepare and analyze comprehensive reports, budgets, correspondence, and other written materials; Develop reliable estimates and financial forecasts.
• Balance competing interests in a regulatory and political environment; Communicate clearly and effectively both orally and in writing.
• Effectively contribute to the Park District's Equal Employment Policy objectives.
• Interpret and apply administrative/operational polices, practices and procedures, including the applicable memoranda of understanding with the Park District’s labor groups.
• Demonstrate interpersonal sensitivity.
• Exercise sound judgment, initiative, and tact.
• Establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.

1. A current East Bay Regional Park District application submitted online, and
2. Completed supplemental questions