Job Abstract

Job ID

2024-11084

Job Category

Accounting & Finance

Employment Status

Full-Time

Gannett Fleming is seeking a Sr Billing & Project Accounting Specialist. This role involves reviewing project contract documentation to ensure project setup, adhering to client requirements, quality guidelines, and revenue decision-making protocols. Responsibilities include input of new and existing project information, preparing invoices using various software packages, interfacing with technical, administrative, and professional personnel, and analyzing information relevant to client invoicing. Additionally, the specialist will compile invoice packets to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.

Responsibilities:

• Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project setup.
• Review project setup documents for accuracy, ensuring data reflects contract terms and authorizations, and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions.
• Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.
• Process subconsultant invoices through the BST Accounting System and release payments.
• Produce monthly Pre-bills & Final invoice packets for clients with a high level of accuracy.
• Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.
• Archive invoices and client contract documentation.
• Analyze and research Work-in-Process and Project Analysis with excellent proficiency.
• Perform Project Closeout Analysis with excellent proficiency.
• Provide internal and external audit liaison assistance.
• Assist with training and mentoring staff.
• Perform testing and maintenance in conjunction with the IT department.
• Assist in research and testing of new software implementation for the department.

Requirements:

• Associate’s Degree in Accounting or related field and at least 15 years’ relevant experience
• 10+ years’ experience in Project Accounting
• Proficiency in Microsoft Excel, Word, Outlook, and Acrobat Adobe
• Ability to prepare Advanced invoices via BST, Excel, and utilize Client Portals
• Working knowledge of Project Accounting Software such as BST or Deltek
• Excellent written and verbal communication and organization skills
• Ability to multi-task with close attention to detail
• Possess time-management skills and a cooperative attitude to work under pressure
• Application deadline 8/1/2024

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Gannett Fleming will not sponsor an employment visa (e.g., H-1B visa), including any visa renewal during employment, for any candidate for this position. No relocation assistance will be provided for this position. Local residents will be given preference.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming

Location: Fully Remote

Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time

Internal Requisition ID: $54,000 - $100,000

Salary Range: 2024-11079

Salary dependent upon experience and geographic location

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