THE POSITION:The Office Specialist- Confidential is a journey level classification responsible for a wide variety of clerical support duties for an individual department. Incumbents are expected to independently perform the full scope of assigned duties with minimum supervision. This class is distinguished from the next higher classification of Office Specialist Ill in that the latter is responsible for more complex office duties as well as providing extensive support to an entire Division/ Depa... more details
THE CITY
**THE CITY OF HEMET IS AN EQUAL OPPORTUNITY EMPLOYER**
The City of Hemet is accepting applications for current and future vacancies for the position of Office Specialist I-Confidential. There is currently one vacancy in the City Clerks office. The ideal candidate will have great organizational skills, technically savvy, excellent customer service experience and the ability to work in a fast paced highly confidential work environment.
NOTE: THE FILING DEADLINE FOR THIS POSITION IS Friday, July 19th, 2024 OR UPON RECEIPT OF 100 APPLICATIONS, WHICHEVER OCCURS FIRST.
**SALARY AND BENEFITS ARE UNDER NEGOTIATION AND ARE EXPECTED TO INCREASE IN JULY 2024**
Summary Description
THE POSITION:
The Office Specialist- Confidential is a journey level classification responsible for a wide variety of clerical support duties for an individual department. Incumbents are expected to independently perform the full scope of assigned duties with minimum supervision. This class is distinguished from the next higher classification of Office Specialist Ill in that the latter is responsible for more complex office duties as well as providing extensive support to an entire Division/Department, and depending upon assignment, may act as the main dispatcher for the Division/Department.
Under general supervision, performs a variety of clerical duties in support of an assigned function; assists the public at the counter and on the phone with City policies, complaints, and questions; writes a variety of correspondence; sorts, logs, and maintains records and other documents; interprets and applies policies, procedures, and work methods associated with assigned function; performs other related duties as assigned.
Knowledge, Skills and Abilities
Knowledge of:
Standard office and administrative policies and procedures
Specified computer applications involving word processing, data entry, database access and/or standard report generation.
Business arithmetic; basic principles of mathematics.
Methods and techniques for scheduling work assignments.
Standard office procedures, practices, and equipment; modern office equipment, including a computer and applicable software.
Methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar.
Occupational hazards and standard safety practices.
Skills in:
Operate standard office equipment, including a computer and variety of word processing and software applications.
Ability to:
Provide general clerical support to a specialized work unit; use applicable office terminology, forms, documents and procedures in the course of the work.
Maintain accurate office files.
Compose correspondence or documents
Meet critical deadlines.
Deal successfully with the public, in person, and over the telephone.
Courteously respond to community issues, concerns and needs.
Interpret, explain and apply applicable laws, codes and regulations.
Read, interpret and record data accurately.
Organize, prioritize and follow-up on work assignments.
Work independently and as part of a team.
Make sound decisions within established guidelines.
Analyze a complex issue, and develop and implement an appropriate response.
Follow written and oral directions.
Observe safety principles and work in a safe manner.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships.
MINIMUM QUALIFICATIONS Education/Experience Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Office Specialist- Confidential. Example combinations include a high school diploma or equivalent, and two years of clerical experience equivalent to that of an Office Specialist I in the City of Hemet.
A background in finance or accounting is highly desired.
Certification/License
Possession of, or ability to obtain, a valid State of California driver license and the ability to maintain a satisfactory driving record.
Supplemental Information
Physical Requirements:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required.
Selection Process:
All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include any combination of a written exam, oral board interview, and/or skills assessment to further evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of six months.
Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.
