Participates with other higher-level managers to establish strategic plans and objectives. Makes decisions on operational matters and ensures achievement of objectives for a large college or operating unit with a direct impact on a major segment of the organization, or with significant multi-organizational or multi-institutional influence. Reviews and approves recommendations for operational planning and control. Erroneous decisions will have serious impact on the overall success of the department, division and / or the organization.
Reporting to the Institute for Global Health Sciences (IGHS) Deputy Director but with a secondary direct reporting relationship to the IGHS Executive Director, this role functions as the Director of Finance & Administration (DFA) for IGHS. The DFA plays a leadership and management role at IGHS, serving on the Director’s Executive Team, and leading a collaborative administrative organization, building on and consolidating administrative resources and creating consistent processes to maximize efficiency, reduce risk and provide outstanding administrative and financial services to faculty, staff, and programs of IGHS and its affiliates.
Responsibilities include fiscal oversight and contracts and grants management of $85 million+ annual funding, an additional $5M+ in core operation funding, and $10M+ in gifts and endowments, staff and academic personnel administration, and other general business operations. The DFA is fiscally responsible for the overall operations of IGHS and works with IGHS managers, academics, and staff on implementation of program initiatives or organizational changes that impact budget, organizational structure, staffing, space, and other infrastructure. The DFA is responsible for ensuring appropriate personnel actions are reviewed and approved at the campus level and processed in a timely manner at the department level.
The DFA works closely with leadership and partnering with faculty leaders helps lead strategic planning and works to set and implement the strategic direction of IGHS. Given IGHS’s position as a control point reporting directly to the Chancellor, the DFA is responsible for ensuring that all financial and strategic plans for IGHS are submitted in a timely manner to the Chancellor’s Budget Office. The DFA’s area of control includes more than 370 employees, a portfolio of more than $330M in multi-year extramural funding.
As part of the increased programmatic activities in more than a dozen countries, the DFA must work in close conjunction with IGHS programmatic staff, UCSF’s central offices, UCOP, and in-country legal experts to ensure adequate levels of monitoring, control, and reporting to minimize risk to UCSF and optimize flexibility and efficiency for our stakeholders working globally. The DFA works closely with the Director of the International Research Services Office (IRSO), the Assistant Controller for Contracts and Grants, and other key campus leaders to help improve campus services to address the needs of UCSF global health researchers.
The DFA must monitor a wide range of activities across multiple departments, other UC campuses, and multiple departments of public health. The DFA must be aware of all financial and appointment issues for all IGHS faculty. The DFA is responsible for working with the faculty members on resolving their funding gaps, ensuring the faculty members coordinate with other faculty and departments to ensure correct fund distributions. In addition to providing options for the faculty members’ continued appointment the DFA is responsible for ensuring verification of funding from international funding sources and UC awards, as well as for obtaining approval for funding from multiple departments in the case of a new salary level.
Hybrid role with 3-5 days per week onsite required; M-F, 8 a.m. - 5 p.m.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
- Strong knowledge of common organization-specific and other computer application programs.
- Advanced project management skills, including the capability to manage capital projects.
- 10+ years supervisory experience required.
- 10+ years of progressively responsible experience in financial and budget preparation.
- Excellent leadership abilities to oversee multiple functions or departments through subordinate managers.
- Advanced knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
- Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
- Skills in establishing and implementing customer service standards. Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department.
- Advanced knowledge of administrative management theory and ability to translate this knowledge into practice.
- Advanced skills in strategy development, systems planning and change management.
- Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of a department.
- Demonstrated ability to develop and maintain strategic relationships with people and institutions; experience with effectively communicating with personnel from diverse nationalities as well as with personnel in complex organizations.
- Strong team building skills.
- Ability to work in a fast-paced, flexible and ambiguous conditions, handle multiple details and tasks simultaneously, and exercise sound timely judgement and take relevant responsible action as required,
- Experience and a strong track record in developing and managing successful grant/contract proposals to private, corporate and/or government agencies and foundations, preferably in public health or global health.
- Experience building and motivating teams, leading through change, and maintaining employee balance, engagement and retention in such environments.
- Must pass a background check.
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