Job Abstract

Day to day operational oversight: Addresses requests for and resolves issues with various Finance & Administration divisional VPs, Directors and Budget Managers. Assists in overseeing the month-end close processes for operating fund budgets and related review for Finance & Administration divisions. Analyzes departments and account activity to ensure transactions are processed and reported correctly. Reviews, approves and processes requests for budget transfers, and ensures strong internal contro... more details

Director of Budget Operations - Temporary

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Please see Special Instructions for more details.

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title	Director of Budget Operations - Temporary
Position Type	Temporary
Job Number	SA30924
Full or Part Time	Full-Time 40 Hours Weekly
Fair Labor Standard Act Classification	Exempt
Anticipated Pay Range	$120,000 - $140,000
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	Under the general direction of the Interim Assistant Vice President, the Director of Budget Operations is responsible for managing the day-to-day budget operations. Duties and responsibilities include but are not limited to: analyzing departments and account activity, resolving problems, preparing reports, providing information to support projects for various aspects of the universities annual budget development process, and assisting with overseeing two positions. This position participates in special projects and activities, and performs other duties as assigned.
Responsibilities	Day to day operational oversight: Addresses requests for and resolves issues with various Finance & Administration divisional VPs, Directors and Budget Managers. Assists in overseeing the month-end close processes for operating fund budgets and related review for Finance & Administration divisions. Analyzes departments and account activity to ensure transactions are processed and reported correctly. Reviews, approves and processes requests for budget transfers, and ensures strong internal control on budget transfers. Troubleshoots and resolves routine to complex system errors for departments Works collaboratively with Budget team on strategic planning activities of institutional budget proposal Reviews funding change requests, provides recommendations and prepares reports for funding change requests Coordinates the entry of baseline budget allocations, adjustments and changes including audits for accuracy. May assist with other system development related to annual budget development activities · Oversee the maintenance of various budget databases Manage the creation of the beginning budgets to spreading over 12 months Assist the AVP with budget proposals and supporting schedules Participates in preparing data for special projects Participate in system enhancement activities that impact institutional budget processes Supports the AVP in development of the HCM project activities Reconciliations for data clean-up and prepares related reports Tests new processes as they are developed, identifies issues and makes recommendations for improvements Assist in designing system reports and troubleshooting issues. Creates documentation for system changes & new processes Assist with overseeing two positions, as well as system related responsibilities of the Systems Analyst Oversees and reviews the work of the Operations Administrator and Budget Analyst and may coordinate projects for the Budget Systems Analyst
Required Qualifications	Bachelor’s Degree in accounting or finance with a minimum of 10 years progressive experience in accounting and budget administration Working knowledge of budget development, variance analysis, and revenue projections, preferably at an institutional level Experience in working with diverse constituents in explaining and resolving budget concerns and applying institutional policies Demonstrated ability to show initiative, exercise sound judgment and make appropriate recommendation Knowledge of general accounting concepts Strong attention to detail. Ability to handle detailed, high-volume work within time constraints. Ability to ensure strong internal control of data accuracy Ability to analyze financial reports and correspondence Strong technical knowledge to learn and use enterprise and institutional systems needed for the position, including experience in in running financial reports from enterprise/financial systems, and in troubleshooting database problems. Demonstrated advanced skills in Excel including pivot tables, lookup tables, working with complex functions and formulas Computer skills in the use of Microsoft Office Suite applications Ability to use tack and diplomacy and to maintain a high level of confidentiality Strong analytical and problem solving skills Demonstrated experience in supervising others and training in fiscal/financial management
Desired Qualifications
Special Instructions to Applicants	Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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Search Terms: Operations, Director, Budget, Systems Analyst, Budget Manager

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