Administrative Operations Assistant at a real estate investment firm to provide support for risk management, insurance and property tax programs. Direct Hire, WFH rotating Fridays, $52 K - $59 K DOE strong benefits. What's in it for you? Strong benefits program. Administrative Assistant Details:Direct Hire position$52,000.00 to $59,000.00 /annually. First Shift (Monday through Friday)Management of various forms of documentation including insurance policies, endorsements, invoices, property tax a... more details
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Administrative Assistant
Category:
Professional
Location:
Irvine, CA 92612
Pay:
$52,000.00 Annually
Posted:
1 day ago
Status:
Open
Description
Administrative Assistant
Administrative Operations Assistant at a real estate investment firm to provide support for risk management, insurance and property tax programs. Direct Hire, WFH rotating Fridays, $52K - $59K DOE + strong benefits.
What's in it for you?
Strong benefits program
Administrative Assistant Details:
Direct Hire position
$52,000.00 to $59,000.00 /annually
First Shift (Monday through Friday)
Management of various forms of documentation including insurance policies, endorsements, invoices, property tax abatement and appeal documentation.
Assist in insurance renewal and quarterly audit processes by preparing insurance applications, coverage schedules for insured autos, leased offices, personal property and management of non-owned locations.
Assist in annual budgeting, reforecasting and expense reconciliation process, and new acquisition budget process, by preparing insurance and tax cost schedules, and providing backup support as needed.
Administration of tenant and vendor insurance compliance and certificate tracking system (Jones), including preparation and distribution of compliance reports.
Prepare monthly Vacancy Report for property management review and input of security measures, and review responses for compliance with established policies.
Coordinate construction and utility surety bond requests, monitor for reduction and cancellation dates, and coordinate invoice payments and refunds.
Monitor and log receipt of property damage claim payments, verify accuracy of amounts from each insurer, and communicate status to Accounting and Operations teams.
Maintain Inadvertent Check Receipt Log to track payments to incorrect entities, return or destruction of checks, and replacement checks.
Order and maintain stock of roof safety signs and distribute to Operations teams for all acquisitions or as needed.
Prepare master contracts, purchase orders and other agreements as needed to support emergency response services and environmental remediation projects.
In coordination with property tax consulting firm, monitor and ensure compliance with property tax abatement/exemption annual form submittals prior to deadlines.
Assist Operations teams with completing forms, running required reports and obtaining other required documentation.
Review forms for accuracy and completion prior to routing for approval signatures and submitting to consultants and government agencies as needed.
General administrative support including scheduling meetings, preparing agendas, compiling reports, creating presentations, obtaining signatures, scheduling travel, submitting expense reports, and completing other administrative projects and tasks as needed.
Administrative Assistant Qualifications:
Previous administrative experience, preferably in real estate, insurance, property management or accounting.
Bachelor Degree preferred
Proficient in MS Office
We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.
Our commitment to you: Real People. Fast job offers. No Robots.
How to Apply:
Email, call, or text us today! Feel free to apply online at www.elwoodjobs.com!
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