Job Abstract

NOW HIRING!

We are hiring a energetic Office Coordinator onsite in San Mateo!

$38-$40/HR

*THIS IS A PART TIME POSITION 20-30 HOURS A WEEK*

MAIN RESPONSIBILITES:

• Greet visitors with a proactive/positive and helpful attitude, notifying hosts when their guests have arrived 

• Ensure proper operation of facilities and IT hardware in Office (key fobs, polycoms, video conferencing, etc) 

• Ensure the smooth operation of the office by being a point of contact with outside vendors, including building maintenance and facilities service providers 

• Work closely with IT, Facilities and the building management to ensure appropriate access of the facilities.   

• Track facilities-related expenditures and manage to the agreed budget 

• Oversee implementation of local Environmental Health & Safety (EHS) programs, such as evacuation plans, first aid supplies, ergonomic assessments, and any other EHS-related requests 

• Receive, sort, and distribute packages and daily mail as well as arrange shipping and mail services for team members when requested 

• Manage our relationship with the building cleaning service to ensure that the reception area, kitchen, and office space are clean and tidy 

• Answer the corporate phone line and distribute messages and voicemails to appropriate team members 

• Collaborate closely with other supporting functions and project managers across the team to plan and organize various meetings and events. 

  
  

• Organize, process, and archive contracts using our internal systems in alignment with organizational policies and processes 

  
  

• As needed, route purchasing requests through requisitioning system (DocsWeb) and track service or goods delivery for Finance reconciliation on behalf of US-based colleagues 

• Meet regularly with key partners, including IT and Business Operations, to align on current and upcoming projects, reprioritizing tasks and communicating with partners as needed  

• Meet regularly with the Executive Assistant and Commercial Field Coordinator to align on administrative tasks and better support the leadership team  

• Support Executive Assistant with tasks including, but not limited to, booking meeting rooms, ordering office supplies and catering for meetings 

YOU COULD BE THE PERFECT FIT IF YOU HAVE: 

• 4+ years of administrative, office manager, or project management experience 

• Working knowledge of Microsoft Office systems (Word, Excel, Powerpoint, Outlook), Zoom, Concur, and/or the ability to quickly learn new software 

• Interest in experiencing life at a fast-growing biotech company 

• High school diploma or equivalent, Associates Degree or higher strongly preferred 
  
  #CB #p1

9448395